Section one: Contracting authority
one.1) Name and addresses
Nidderdale High School and Community College - Cleaning Services Tender
Low Wath Road, Pateley Bridge
HARROGATE
HG3 5HL
Contact
Lauren Baxter
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE22 - North Yorkshire CC
Internet address(es)
Main address
http://nidderdale.n-yorks.sch.uk/
Buyer's address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Nidderdale High School and Community College - Cleaning Service Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The key aims of the tender are to:
Provide a high standard of cleaning
Deliver the cleaning services with consistency - good quality assurance systems in place
Good communication at local and operations manager level with the School - two-way communication
Daily interaction with the School representative at each site
Develop an effective method of handing over any special needs and comments on a daily basis
Cleaners to work the hours that best suit the needs of the School and maximise the work completed
Training and development of the teams at the School
Transfer of Undertakings
All contractors are informed that TUPE 2006 Regulations DO NOT APPLY to this contract.
For the purpose of this tender please cost for 60 hours of cleaning with 20 hours of supervision per week. The Supervisor was 60% cleaning, 40% supervision. There is opportunity to submit an alternative proposal for the school to review but the evaluation will be based on the 80 hours previously used.
The Service comprises:
The cleaning service to all buildings as described within the attached schedule of areas.
Additional cleaning services to cover the use of the buildings outside normal operating hours.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKE22 - North Yorkshire CC
Main site or place of performance
Nidderdale High School and Community College
Low Wath Road,
Pateley Bridge,
Harrogate,
North Yorkshire,
HG3 5HL
two.2.4) Description of the procurement
All of the tenders will be subject to a detailed evaluation process which will be based on an appropriate balance between sound commercial principles, technical expertise and a firm commitment to meeting all of the School's requirements.
The Evaluation Matrix below details the requirements of this tender including weighting. The School shall be under no obligation to accept the lowest of any tender prices submitted hereunder.
ELEMENT
Commercial
Cleaning Financial response
Financial Narrative
Quality
Company Information
Vision for the Performance of Works - Cleaning
Holiday Cleaning
Health, Safety and Environmental Management
Quality Assurance
TUPE
Labour transition
Continuity of Service
Monitoring of Hours
Human Resources Policy
Management Support
Documentation
Mobilisation
Innovation and AI
References
Contract Start Date - 25th April 2022
Specification for usual School areas e.g., classroom and offices are included in the document. We have therefore detailed additional areas or specific details for sites below which fall out of these particulars or have specific requirements or timings.
Detailed scaled plans will be provided as well as the opportunity to visit the School - 8th February 2022 - 3:30pm
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Extension options for 2 further 12 month extensions to be discussed in year 3 and 4.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
Documents are not available online from Nidderdale High School and Community College or Red Box Consultancy Services.
Documents should be requested from lb@redboxcs.com.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 February 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
23 February 2022
Local time
3:01pm
Place
An electronic copy of the tender response should be sent with Read Receipt to lb@redboxcs.com.
Submission emails my be read, with an acknowledgement sent, prior to the deadline but no documents or appendices will be opened or downloaded until after the deadline. Should any documents be missing after this time these will be requested.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Documents for this tender should be requested via email from lb@redboxcs.com
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
3 Sceptre House, Hornbeam Park North
Harrogate
HG2 8PB
Telephone
+44 1423810985
Country
United Kingdom