Section one: Contracting authority
one.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
1 Innisfree Close
HARROGATE
HG28PL
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE22 - North Yorkshire CC
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services at Nidderdale High School
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The key aims of the tender are to:
Provide a high standard of cleaning
Deliver the cleaning services with consistency - good quality assurance systems in place
Good communication at local and operations manager level with the School - two-way communication
Daily interaction with the School representative at each site
Develop an effective method of handing over any special needs and comments on a daily basis
Cleaners to work the hours that best suit the needs of the School and maximise the work completed
Training and development of the teams at the School
Transfer of Undertakings
All contractors are informed that TUPE 2006 Regulations DO NOT APPLY to this contract.
For the purpose of this tender please cost for 60 hours of cleaning with 20 hours of supervision per week. The Supervisor was 60% cleaning, 40% supervision. There is opportunity to submit an alternative proposal for the school to review but the evaluation will be based on the 80 hours previously used.
The Service comprises:
The cleaning service to all buildings as described within the attached schedule of areas.
Additional cleaning services to cover the use of the buildings outside normal operating hours
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £67,694
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Nidderdale High School and Community College
Low Wath Road,
Pateley Bridge,
Harrogate,
North Yorkshire,
HG3 5HL
two.2.4) Description of the procurement
All of the tenders will be subject to a detailed evaluation process which will be based on an appropriate balance between sound commercial principles, technical expertise and a firm commitment to meeting all of the School's requirements.
The Evaluation Matrix below details the requirements of this tender including weighting. The School shall be under no obligation to accept the lowest of any tender prices submitted hereunder.
ELEMENT
Commercial
Cleaning Financial response
Financial Narrative
Quality
Company Information
Vision for the Performance of Works - Cleaning
Holiday Cleaning
Health, Safety and Environmental Management
Quality Assurance
TUPE
Labour transition
Continuity of Service
Monitoring of Hours
Human Resources Policy
Management Support
Documentation
Mobilisation
Innovation and AI
References
Contract Start Date - 25th April 2022
Specification for usual School areas e.g., classroom and offices are included in the document. We have therefore detailed additional areas or specific details for sites below which fall out of these particulars or have specific requirements or timings.
Detailed scaled plans will be provided as well as the opportunity to visit the School - 8th February 2022 - 3:30pm
two.2.5) Award criteria
Quality criterion - Name: Qualitative Information / Weighting: 50
Cost criterion - Name: Financial Information / Weighting: 50
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-002611
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 March 2022
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EnCore Services
Bedale
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £67,694
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services
Harrogate
Country
United Kingdom