Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Helen Orford
Telephone
+44 1793465278
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Food and Catering Supplies Tender
Reference number
DN542463
two.1.2) Main CPV code
- 15800000 - Miscellaneous food products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Food and Catering Supplies
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of food, catering, cleaning and disposable products at Council locations within the Borough of Swindon.
Project Description
The framework agreement is for supply of food and catering products under the Lots below.
Each lot will be awarded to a single supplier. Potential suppliers can bid for one single, individual lot, or for multiple lots.
Lot 1 – Fresh Fruit and Vegetables (Value of Lot 1 2018-19: £80,000)
Lot 2 – Ambient, Dry and Chilled (Value of Lot 2 2018-19: £62,000)
Lot 3 – Frozen Foods and Ice Cream (Value of Lot 3 2018-19: £196,000)
Lot 4 – Soft Drinks and Snacks (Value of Lot 4 2018-19: £42,500)
Lot 5 – Disposables and Cleaning (Value of Lot 5 2018-19: £93,000)
Lot 6 – Frozen Iced Drinks (Value of Lot 6 2018-19: £5000)
Full details relating to the Goods are provided in the tender documents.
Period of Framework Agreement
Period of framework agreement.
The framework agreement is for an initial period of 36 months commencing 1st September 2021, with the option of a further 12 month extension.
To participate
Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender Responses
Framework agreement responses are required to be submitted no later than Monday 7th June 2021, 14:00:00hrs, UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Tender Clarifications
If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by Friday 28th May 2021, 14:00:00hrs, UK Local time.
The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
Please note that this project has been advertised on Find a Tender, Contracts Finder / other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project ID: DN542463.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,080,000
two.2) Description
two.2.1) Title
Fresh Fruit and Vegetables
Lot No
1
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 1 - Fresh Fruit and Vegetables
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option of one 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ambient, Dry and Chilled
Lot No
2
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 2 - Ambient, Dry and Chilled
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option of one 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
frozen Food and Ice Cream
Lot No
3
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 3 Frozen Foods and Ice Cream
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option of one 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Soft Drinks and Snaks
Lot No
4
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 4 Soft Drinks and Snacks
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option of one 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Disposables and Cleaning
Lot No
5
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 5 Disposables and Cleaning
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Option of one 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Frozen Iced Drinks
Lot No
6
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 6 Frozen Iced Drinks
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
Lot 6 Frozen Iced Drinks
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-009877
Section five. Award of contract
Lot No
1
Title
Fresh Fruit and Vegetables
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
Lot No
2
Title
Ambient Dry and Chilled
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Charles Saunders Ltd
Armstrong Way, Great Western Business Park
Yate, South Gloucestershire
BS37 5NG
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £269,512
Section five. Award of contract
Lot No
3
Title
Frozen Food and Ice Cream
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Charles Saunders Ltd
Armstrong Way, Great Western Business Park
Yate, South Gloucestershire
BS37 5NG
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £851,992
Section five. Award of contract
Lot No
4
Title
Soft Drinks and Snacks
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2021
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Chapple & Jenkins Ltd
Chapple & Jenkins Warehouse, Station Road
Kingswood, Bristol
BS15 4NR
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £184,740
Section five. Award of contract
Lot No
5
Title
Disposables and Cleaning
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 September 2021
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Charles Saunders Ltd
Armstrong Way, Great Western Business Park
Yate, South Gloucestershire
BS37 5NG
Country
United Kingdom
NUTS code
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £404,272
Section five. Award of contract
Lot No
6
Title
Frozen Iced Drinls
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom