Section one: Contracting authority
one.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
Contact
Ms Helen Orford
Country
United Kingdom
NUTS code
UKK14 - Swindon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Food and Catering Supplies Tender
Reference number
DN542463
two.1.2) Main CPV code
- 15800000 - Miscellaneous food products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Food and Catering Supplies
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of food, catering, cleaning and disposable products at Council locations within the Borough of Swindon.
Project Description
The framework agreement is for supply of food and catering products under the Lots below.
Each lot will be awarded to a single supplier. Potential suppliers can bid for one single, individual lot, or for multiple lots.
Lot 1 – Fresh Fruit and Vegetables (Value of Lot 1 2018-19: £80,000)
Lot 2 – Ambient, Dry and Chilled (Value of Lot 2 2018-19: £62,000)
Lot 3 – Frozen Foods and Ice Cream (Value of Lot 3 2018-19: £196,000)
Lot 4 – Soft Drinks and Snacks (Value of Lot 4 2018-19: £42,500)
Lot 5 – Disposables and Cleaning (Value of Lot 5 2018-19: £93,000)
Lot 6 – Frozen Iced Drinks (Value of Lot 6 2018-19: £5000)
Full details relating to the Goods are provided in the tender documents.
Period of Framework Agreement
Period of framework agreement.
The framework agreement is for an initial period of 36 months commencing 1st September 2021, with the option of a further 12 month extension.
To participate
Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender Responses
Framework agreement responses are required to be submitted no later than Monday 7th June 2021, 14:00:00hrs, UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Tender Clarifications
If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by Friday 28th May 2021, 14:00:00hrs, UK Local time.
The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
Please note that this project has been advertised on Find a Tender, Contracts Finder / other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project ID: DN542463.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
two.1.5) Estimated total value
Value excluding VAT: £2,080,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Fresh Fruit and Vegetables
Lot No
1
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 1 – Fresh Fruit and Vegetables (Value of Lot 1 2018-19: £80,000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option of a further 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ambient, Dry and Chilled
Lot No
2
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 2 – Ambient, Dry and Chilled (Value of Lot 2 2018-19: £62,000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option of a further 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Frozen Foods and Ice Cream
Lot No
3
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 3 – Frozen Foods and Ice Cream (Value of Lot 3 2018-19: £196,000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option of a further 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Soft Drinks and Snacks
Lot No
4
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 4 – Soft Drinks and Snacks (Value of Lot 4 2018-19: £42,500)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option of a further 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Disposables and Cleaning
Lot No
5
two.2.2) Additional CPV code(s)
- 39222000 - Catering supplies
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 5 – Disposables and Cleaning (Value of Lot 5 2018-19: £93,000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option of further 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Frozen Iced Drinks
Lot No
6
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
- 39222000 - Catering supplies
two.2.3) Place of performance
NUTS codes
- UKK14 - Swindon
two.2.4) Description of the procurement
Lot 6 – Frozen Iced Drinks (Value of Lot 6 2018-19: £5000)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option of further 12 month extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 June 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 June 2021
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Swindon Borough Council
Swindon
Country
United Kingdom