Section one: Contracting authority
one.1) Name and addresses
Manor Estates Housing Association Limited
5 New Mart Place
Edinburgh
EH14 1RW
Telephone
+44 08000938823
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
http://www.manorestates.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15383
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Housing Association
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
R&M and Voids
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
To carry out All-Trades reactive repairs including out of hours emergencies covering 365 days per year and 24/7 in-day and out of hours reactive repairs to properties and common areas at various sites within The Association stock as may be required from time to time during the Contract Period by the Contract Administrator or his representatives All trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler, etc.
To carry out void repairs to properties at various sites and locations within The Association stock. The works are as may be required from time to time during the Contract Period by the Contract Administrator or his representatives. All-Trades works including but not exclusively Joiner, Plumber, Electrical, Builder, Plastering, Painting, Tiler and house clearance/cleaning, etc
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £822,066.15
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
- UKM72 - Clackmannanshire and Fife
two.2.4) Description of the procurement
Manor Estates Housing Association (MEHA) are seeking bids from contractors to service the R&M and Voids service. MEHA strives to achieve value for money in all its activities including reactive and void repairs, out of hours (OOH) service and may include Medical Adaptations, Kitchen and Bathroom Renewals.
The Contract will be for a period of 5 years; it will initially run for 3 years and then will have the option to extend for a further 2 single 12-month periods at The Association discretion.
Work will be to the approximate number of units as listed below and in the attached address lists and any other properties that come under The Association management or ownership.
1094 properties in total 1078 in the City of Edinburgh and 16 in Fife
185 Common Area Block, 458 owners, 3 Community Buildings and 1 Office.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Interview (if selected) / Weighting: 20%
Cost criterion - Name: Cost of Service / Weighting: 40%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see attached ITT for all information.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-034947
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Novus Property Solutions Ltd
3a Inchmuir Road, Whitehill Industrial Estate, Bathgate, West Lothian
Bathgate
EH48 2EP
Telephone
+44 1782598000
Fax
+44 1782598101
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £650,000
Total value of the contract/lot: £822,066.15
Section six. Complementary information
six.3) Additional information
Please ensure that you fully read and comprehensively understand the requirements of the submission and the associated attached documents.
The ITT, SPD, Quality and pricing schedules must be completed and returned along with the other associated forms as outlined in the documents.
(SC Ref:755939)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom