Section one: Contracting authority/entity
one.1) Name and addresses
University of Strathclyde
McCance Building, 16 Richmond Street
Glasgow
G1 1XQ
Contact
Kenneth Carlin, Category Manager
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Airedale Air Conditioning Maintenance Measured Term Contract (MTC) (2023-27)
Reference number
UOS-24813-2022
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
This Voluntary Ex-Ante Transparency (VEAT) notice relates to a project to establish an agreement for the Provision of a Airedale Air Conditioning Maintenance Measured Term Contract (MTC) (2023-27) at the University of Strathclyde.
The estimated value of the Contract across a 48-month period is GBP 371,179.60, exclusive of VAT.
It is anticipated that the contract duration will be for an initial 24-month period, with the option to extend for up to an additional two 12-month periods.
The Contract is anticipated to commence on the 18 February 2023.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £371,179.60
two.2) Description
two.2.2) Additional CPV code(s)
- 45331000 - Heating, ventilation and air-conditioning installation work
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
University of Strathclyde.
two.2.4) Description of the procurement
This Contract will include, but will not be limited to;
- 24-our helpdesk to handle call outs, which includes a minimum 4-hour call out with attendance by a suitably qualified / experienced engineer;
- A suitable number of engineers fully trained and certificated by the manufacturer within the last 5 years to handle call outs, service & repair work. The engineers will also be fully trained in turbocor compressors, and have certification to demonstrate this;
- Conducting call outs, maintenance visits, and repairs, including all parts, labour and consumables associated with the University’s Airedale chillers / close control units. All as outlined in the manufacturer's 'Gold' standard contract. The units currently vary in age but are all in good condition;
- Carry out service / repair work to the standards recommended by the manufacturer, and be able to provide a detailed service plan including a description of work and timescales for each work activity;
- Must have a current contract in place with the manufacturer for access to software / software updates, and be able to provide evidence of this throughout the duration of the Contract; and
- Have immediate access to spares, and therefore be able to demonstrate holding an account with the manufacturer.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Prior Information Notice (PIN) was dispatched via Public Contracts Scotland (PCS) on 15 September 2022, with a request for interested parties to register their interest no later than 12 noon on 30 September 2022. 11 companies noted an interest by this specified closing date, and as part of market engagement for this opportunity, a questionnaire was issued to those same suppliers.
Please note, only 1 company (Airedale International Air Conditioning Ltd (01173149)) responded to this questionnaire, and can fulfil the requirements set out under the Prior Information Notice (PIN).
Therefore it has been determined that the appropriate route to market for this requirement is the use of the negotiated procedure without prior publication in accordance with The Public Contracts (Scotland) Regulations 2015, Regulation 33 – Use of the Negotiated Procedure without Prior Publication; - (1) A contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases - b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons - (ii) competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-025905
Section five. Award of contract/concession
Contract No
UOS-24813-2022
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
24 January 2023
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Airedale International Air Conditioning Ltd
The Podium, 1 Eversholt Street
London
NW1 2DN
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £371,179.60
Section six. Complementary information
six.3) Additional information
In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=720155.
(SC Ref:720155)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contract (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.