Section one: Contracting authority
one.1) Name and addresses
Durham County Council
County Hall
Durham
DH1 5UL
Contact
Donna Iley
Country
United Kingdom
NUTS code
UKC14 - Durham CC
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provider Panel for Holiday Activities with Healthy Food (2022 - 2025)
Reference number
DN591182
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council wishes to seek a Panel of Providers that can undertake the following in the main holiday breaks i.e. Easter, Summer and Christmas.
This will be an open and flexible arrangement to allow additional Providers to join the Provider Panel throughout its lifetime. However, at the discretion of the Council, the Panel may be closed should commissioners deem there be sufficient panel members to meet demand.
The intention of the provider panel is, that as a bidder, you will include an initial proposal to cover one holiday period. Where you are successful and are awarded a contract for delivery you may then be considered for direct awards for future delivery over holiday periods throughout the lifetime of the Agreement.
Any future direct award will be subject to performance, monitoring, geographical need, activity need, and commissioner approval of the activity. The direct awards can be utilised throughout the lifetime of the Agreement.
Within the direct award there is capacity to undertake price refreshers and changes to activity delivery including venue and geographical demand zone.
The Provider Panel Agreement provides for no form of exclusivity or volume guarantee by the Council(s) for Services from the Provider and that the Council(s) is at all times entitled to enter into other contracts and agreements with other Providers for the provision of any Services.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92000000 - Recreational, cultural and sporting services
two.2.3) Place of performance
NUTS codes
- UKC14 - Durham CC
two.2.4) Description of the procurement
This procurement is issued under an Open Tender process in line with Public Contracts Regulation 2015, under Regulation 74 of the Public Contracts Regulations 2015 for contracts for social and other specific services (Light Touch Regime).
two.2.6) Estimated value
Value excluding VAT: £3,000,000
two.2.7) Duration of the contract or the framework agreement
Start date
1 April 2022
End date
5 January 2023
two.2.14) Additional information
The expected start date for the proposed provider panel agreement is beginning of the Easter School Holidays April 2022.
The expected end date for the proposed provider panel agreement is after the Christmas School Holidays 2022.
The provider panel is to be let with an option to extend for a further 2 periods of 12 months from the actual end date. All extension periods are subject to funding and budget approval .
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English