Section one: Contracting authority
one.1) Name and addresses
The Keys Academy Trust
St Peters CE Primary School, Church Rd, Earley
Reading
RG6 1EY
Contact
Maria Robinson
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
https://www.keysacademytrust.org/
one.4) Type of the contracting authority
Other type
Education Institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Keys Academy Trust - Cleaning Services
Reference number
MPN-10284
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Keys Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 15 February 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team in certain schools are members of the Local Government Pension Scheme and all details are in the tender documentation.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £681,898
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
Main site or place of performance
The Keys Academy Trust ("the Trust") at St Peter’s CE Primary School, Church Rd, Earley, Reading RG6 1EY.
two.2.4) Description of the procurement
The Keys Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 15 February 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team in certain schools are members of the Local Government Pension Scheme and all details are in the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: All criteria are stated only in the procurement documents / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-017087
Section five. Award of contract
Contract No
The Keys Academy Trust
Title
Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 December 2024
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Direct Cleaning Services Sw Ltd
Unit 2, 23 Leafield Way, Leafield Industrial Estate, Corsham
Wiltshire
SN13 9RS
Country
United Kingdom
NUTS code
- UKK15 - Wiltshire CC
Internet address
http://www.direct-cleaning.com/
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,261,040
Total value of the contract/lot: £681,898
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Keys Academy Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)