Section one: Contracting authority
one.1) Name and addresses
The Keys Academy Trust
St Peters CE Primary School, Church Rd, Earley
Reading
RG6 1EY
Contact
Maria Robinson
Telephone
+44 1256467107
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
https://www.keysacademytrust.org/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Education Institute
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Keys Academy Trust - Cleaning Services
Reference number
MPN-10284
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The Keys Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 15 February 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team in certain schools are members of the Local Government Pension Scheme and all details are in the tender documentation.
two.1.5) Estimated total value
Value excluding VAT: £1,261,040
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
Main site or place of performance
The Keys Academy Trust ("the Trust") at St Peter’s CE Primary School, Church Rd, Earley, Reading RG6 1EY.
two.2.4) Description of the procurement
The Keys Academy Trust is currently out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 15 February 2025.The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.TUPE is expected to apply, details of which can be found in the tender documentation.Some members of the cleaning team in certain schools are members of the Local Government Pension Scheme and all details are in the tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,261,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria as detailed in the tender document.A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The contract will be awarded for an initial period of 3 years with 2 possible extensions of 12 months meaning a maximum contract length of 5 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In the first instance, bidders should register with In-tend and express an interest in the contract. Contract details can be found under the 'Tenders’ and 'Forthcoming' section of the In-tend homepage. A Selection Questionnaire (SQ) must be completed and returned (via In-tend). Bidders will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Shortlisted bidders will be required to complete an Invitation to Tender submission. Any bidder found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 July 2024
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
9 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Further notices will be published in 2026, 2027 or 2028 dependent on the exercising of contract extension options.
six.4) Procedures for review
six.4.1) Review body
High Court
Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Keys Academy Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
six.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
Country
United Kingdom