Section one: Contracting entity
one.1) Name and addresses
MERSEYRAIL ELECTRICS 2002 LIMITED
Rail House,Lord Nelson Street
LIVERPOOL
L11JF
Contact
Claire Macdougal
Country
United Kingdom
Region code
UKD72 - Liverpool
Companies House
04356933
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/4Hlll
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Facilities Management
Reference number
MEL69-2022
two.1.2) Main CPV code
- 79993100 - Facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
Merseyrail is seeking a proven Supplier for the Facilities Management Services Contract.
The opportunity is split into two (2) lots:
Lot 1 - Hard Facilities Management Services
Lot 2 - Soft Facilities Management Services
The deadline for expressions of interest is the 13th of February at 12:00 Noon and the deadline for the Selection Questionnaire submissions is the 03rd of March at 12:00 Noon.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Hard Facilities Management Services
Lot No
1
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
Services under Lot 1 shall consist of but is not limited to:
- Asset Management
- Planned Preventative Maintenance (PPM)
- Reactive Maintenance and minor Project Works to a range of assets including mechanical, electrical, building fabric, furniture, fixtures and equipment (FF&E), civil engineering and site furniture assets.
- Grounds Maintenance
- Painting
- Adverse Weather Services
- Helpdesk, Management and Central Support Function
- Pest Control
- Legionella
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The Customer intends to limit the volume of Bidder's which are eligible for the ITT stage to a minimum of five (5).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The opportunity will be let to provide Facilities Management services to the end of the concession with Merseytravel in 2028. This will be for 4 years to the end of the Merseytravel Concession in 2028. However, in the event the concession with Merseytravel is extended beyond July 2028, Merseyrail reserve the right to extend the contract to a maximum duration of 6 years to support with the handover of the concession.
two.2) Description
two.2.1) Title
Soft Facilities Management Services
Lot No
2
two.2.2) Additional CPV code(s)
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKD7 - Merseyside
two.2.4) Description of the procurement
Services under Lot 2 shall consist of but is not limited to:
- General Cleaning
- Flooring
- Stairs, Escalators and Lifts
- Furniture, Fittings and Equipment
- Internal Finishes, Skirting, Walls and Ceiling
- Windows
- Toilets, Showers and Rest Rooms
- Kitchenettes, Food Preparation Areas and Food Storage
- External Areas
- Waiting Rooms and Shelters
- Reactive Cleaning Services
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The Customer intends to limit the volume of Bidder's which are eligible for the ITT stage to a minimum of five (5).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The opportunity will be let to provide Facilities Management services to the end of the concession with Merseytravel in 2028. This will be for 4 years to the end of the Merseytravel Concession in 2028. However, in the event the concession with Merseytravel is extended beyond July 2028, Merseyrail reserve the right to extend the contract to a maximum duration of 6 years to support with the handover of the concession.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The successful bidder is expected to be registered with RISQS. If not already registered, The successful bidder will be expected to register prior to contract commencement
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Suppliers must pay no less than the Real Living Wage for Liverpool as amended/updated throughout the lifetime of the contract. Labour costs only will be subject to Real Living Wage increases, only non-labour costs will be subject to RPI % increases.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 March 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 April 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Merseyrail Electrics 2002 Limited
Rail House, Lord Nelson Street
Liverpool
L1 1JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Merseyrail Electrics 2002 Ltd will incorporate a standstill period, following award of the contract. The period shall commence on the day following award notification, and shall be in accordance with the Utilities Contract Regulations 2016, and all subsequent amendments and directives.
At present, this standstill period shall be no less than 10 calendar days. This period allows unsuccessful bidders to seek further debriefing from Merseyrail Electrics 2002 Ltd before the Contract is entered into.
The Utilities Contract Regulations 2016 provide for aggrieved parties who have been harmed, or at risk of harm by a breach of the rules, to take action. Any such action must be brought within 30 days (or the first working day thereafter) of the date when the aggrieved party knew or ought reasonably have known about the alleged breach. Where a contract has not been entered into, the court may order the setting aside of the award decision, or order the authority to amend any document and may award damages. If the Contract has been entered into, the Court may only award damages.