Section one: Contracting authority
one.1) Name and addresses
Hertfordshire County Council
PEGS LANE
HERTFORD
SG138DQ
strategic.procurement@hertfordshire.gov.uk
Country
United Kingdom
Region code
UKH23 - Hertfordshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Payroll, Roster and Availability IT System for Hertfordshire Fire and Rescue Service
Reference number
HCC2315068
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
This is an Award Notice for the Provision of a Payroll, Roster and Availability IT System for HFRS. This is a direct award because competition is absent for technical reasons.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £387,066
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
This is an Award Notice. Hertfordshire County Council has awarded a contract for the Provision of a Payroll, Roster and Availability IT System for the Hertfordshire Fire and Rescue Service (HFRS).
Gartan is an integrated workforce management solution designed to manage Emergency Services sector's time management needs. It is comprised of integrated 'On Call' & full time staff rostering and payroll management modules. The backbone of the rostering modules are the minimum crewing/staffing requirements at each location. The absence management algorithms are used to measure an employee's availability against the relevant minimum requirements. If a staffing issue will occur, the user is immediately alerted. If they have the user rights to create a staffing issue (e.g., a personnel shortage) the relevant users (e.g., managers) are alerted via SMS messaging, email and or App push notifications.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
There is provision for an extension of 24 months. The value stated in II.1.7 is inclusive of this.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Hertfordshire County Council (HCC) is relying on Regulation 32(2)(b)(ii) of the Public Contract Regulations 2015 in making this award without prior publication. Regulation 32(2)(b)(ii) permits such an award where competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
HCC2315068
Title
Payroll, Roster and Availability IT System for Hertfordshire Fire and Rescue Service
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 August 2023
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Gartan Technologies
Letterkenny
Country
Ireland
NUTS code
- IE0 - Ireland
Justification for not providing organisation identifier
Not on any register
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £387,066
Section six. Complementary information
six.3) Additional information
Where the works, supplies or services can be supplied only by a particular economic operator because competition is absent for technical reasons stated in Annex D.
six.4) Procedures for review
six.4.1) Review body
High Court Royal Courts of Justice
The Strand
London
Country
United Kingdom