Section one: Contracting authority
one.1) Name and addresses
Kent County Council (t/a KCS)
Head Office, 1 Abbey Wood Group, Kings Hill
West Malling
ME19 4YT
Contact
Mr Ian Day
Telephone
+44 1622236697
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
http://www.commercialservices.org.uk
Buyer's address
http://www.commercialservices.org.uk
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Y21028 - Supply of IT Hardware including New, Remanufactured and Refurbished, Disposal and Associated Services
Reference number
DN521044
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Framework Agreement covers the provision of a full range of IT Hardware including new, Refurbished and
Remanufactured as well as repair, disposal and associated services including support and maintenance.
The Framework Agreement will be split into 4 LOTs:
· LOT 1 - IT Hardware
· LOT 2 - Remanufactured IT Hardware
· LOT 3 - Refurbished IT Hardware
· LOT 4 - IT Hardware Repair, Disposal and Recycling
Requirements include, but are not limited to, the following product groups:
· Desktop PC’s
· Laptops
· Tablets
· Thin client
· Servers
· Storage devices
· E-Readers
· Desktop printers
· Spare parts and components
· Networking and storage hardware
Associated services may extend beyond the scope of the Goods/Services purchased and may include, but not
be limited to;
· End user support
· Software
· Service desk
· Integration
· Installation
· Project management
· Training
· Asset management
· Sanitisation
· Approved destruction of products
· Secure data erasure and destruction
· Secure computer recycling and disposal
· Auditable trail
two.1.5) Estimated total value
Value excluding VAT: £500,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
IT Hardware
Lot No
1
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
LOT 1 is for the provision of New IT Hardware Products. Hardware solutions and installations can also be
procured. When procuring a solution, appropriate software may be provided under this LOT 1.
All products purchased and delivered under this agreement shall be New and come with the manufacturer’s
warranty therefore Suppliers must quote pricing for compliant products.
This LOT 1 will include, but is not limited to, the following Goods/Services:
Desktop PC’s
Laptops
Tablets
Thin client
Servers
Storage devices
E-Readers
Desktop printers
Spare parts and components
Networking and storage hardware
All IT related hardware
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
10 / 10
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct
to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the
opportunity.
Following the instruction from herein
two.2) Description
two.2.1) Title
Remanufactured IT Hardware
Lot No
2
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
LOT 2 is for the provision of Remanufactured IT Hardware Products. Hardware solutions and installations can
also be procured. When procuring a solution, appropriate software may be provided under this LOT 2.
To avoid doubt - Remanufacturing for our Customers, is measured around ISO8887 which states “that
Remanufacturing returns a used product to at least its original performance with a warranty that is equivalent
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or better than that of the newly manufactured product. With respect to Remanufacturing – manufacturing
effort involves dismantling the product, the restoration and replacement of components and testing of the
individual parts and whole product to ensure that it is within its original design specifications; – performance
after Remanufacturing is expected to be at least to the original performance specification; and – any subsequent
warranty is generally at least equal to that of new product. This assumes that Remanufacturing applies to likefor-like products.”
Remanufactured Goods will include, but not be limited to, the following:
Desktop PC’s
Laptops
Servers
Spare parts and components
Networking and storage hardware
All IT related hardware
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
10 / 10
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct
to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the
opportunity.
Following the instruction from herein
two.2) Description
two.2.1) Title
Refurbished IT Hardware
Lot No
3
two.2.2) Additional CPV code(s)
- 30230000 - Computer-related equipment
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
LOT 3 is for the provision of Refurbished IT Hardware Products. Hardware solutions and installations can also
be procured. When procuring a solution, appropriate software may be provided under this LOT 3.
To avoid doubt – Refurbished refers to ‘old’ or used computer equipment that has been restored to like-new
working condition and/or appearance
Refurbished Goods will include, but not be limited to, the following:
Desktop PC’s
Laptops
Servers
Spare parts and components
Networking and storage hardware
All IT related hardware
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
10 / 10
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct
to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the
opportunity.
Following the instruction from herein
two.2) Description
two.2.1) Title
IT Hardware Repair, Disposal and Recycling Services
Lot No
4
two.2.2) Additional CPV code(s)
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UK - UNITED KINGDOM
two.2.4) Description of the procurement
LOT 4 is for the provision of repair, disposal and recycling services. This will include, but not be limited to, the
following products:
Desktop PC’s
Laptops
Tablets
Thin client
Servers
Storage devices
E-Readers
Desktop Printers
Mobile Phones
AV Equipment
All electronic and IT related equipment
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To gain access and complete the necessary documents please follow the instruction below
Visit - WWW.Kentbusinessportal.org.uk
Select - Opportunities
10 / 10
Select Organisation - Commercial Services
Select the opportunity appropriate to you from the list provided
Express interest - you may need to register first
Once successful expression is completed you can access and complete the requirements in two ways
1 - when you register you will receive a successful registration email, this also contains an link taking you direct
to the opportunity
2 - when you log in to proactis go to my activities, select commercial services and you will be presented with the
opportunity.
Following the instruction from herein
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 40
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 March 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 March 2021
Local time
2:10pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Member Authorities that have expressed interest in accessing the Framework Agreement from the outset are:
Buckinghamshire Council
Central Bedfordshire Council
Coventry City Council
Essex County Council
Hampshire County Council
Hertfordshire County Council
Kent County Council (via KCS Professional Services)
Other public bodies will have access to this Framework Agreement but may only do so with the agreement
of the Contracting Authority. Those organisations who may wish to access this Framework Agreement will be
members, affiliates and associates of the CBC Group, local government authorities, the police service, the fire
service, the NHS and NHS trusts, housing associations, third sector organisations, academic centres (including
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Academies), free schools, publicly funded organisations and publicly owned private companies, operating within
the geographic boundaries of the United Kingdom, Channel Islands, Northern Ireland and Isle of Man.
The Framework Agreement will also be open for use by all other local authorities and public sector bodies.
Full details of the classification of potential Participating Authorities and Customer’s geographical areas and
organisation classifications are detailed as follows:
LOCAL AUTHORITY COUNCILS:
England:
County, Unitary, District, Borough, and Metropolitan Councils. (Parish and Community Councils are also
permissible users). See link: https://www.registers.service.gov.uk/registers https://www.local.gov.uk/topics http://
www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
Northern Ireland: Administered across 26 Districts of Northern Ireland. See link: http://www.nidirect.gov.uk/localcouncils-in-northern-ireland
Scotland: Administered across 32 Council areas. See link: http://www.cosla.gov.uk/scottish-local-government
Wales: Administered across 22 Council areas. See link: http://wales.gov.uk/topics/localgovernment/?
skip=1andlang=en
Isle of Man: Administered across 22 local authorities, consisting of 4 town authorities, 2 district authorities, 2
village authorities, and 14 parish authorities. https://www.gov.im/categories/home-and-neighbourhood/localauthorities/local-authority-contacts/
Channel Islands: https://www.gov.je/Government/Departments/Pages/default.aspx https://www.gov.gg/
article/152949/Government-Departments
EMERGENCY SERVICES:
POLICE:
National https://www.btp.police.uk/ http://www.mod.police.uk http://www.npas.police.uk/
England http://www.police.uk/forces.htm https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Northern Island https://www.police.uk/northern-ireland/
Scotland http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Wales https://www.police.uk/dyfed-powys/ https://www.police.uk/gwent/ https://www.police.uk/north-wales/
https://www.police.uk/south-wales/ https://www.gov.uk/government/organisations/civil-nuclear-constabulary
Isle of Man https://www.iompolice.im/
Channel Islands https://jersey.police.uk/ http://www.guernsey.police.uk/
FIRE and RESCUE
UK – England, Scotland, Northern Ireland, Wales, IOM http://www.fireservice.co.uk/information/ukfrs/ https://
www.ukfirestations.co.uk/brigades
Channel Islands https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx
MARITIME AND COASTGUARD AGENCY
UK – England, Scotland, Northern Ireland, Wales, IOM https://www.gov.uk/government/organisations/maritimeand-coastguard-agency/about/access-and-opening
Isle of Man https://www.gov.im/coastguard
Channel Islands http://www.ports.je/JerseyCoastguard/Pages/default.aspx https://www.rnli.org.gg/guernseyslifeboat/
NHS/HEALTH BODIES AND AMBULANCE SERVICES:
England https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx
East Midlands Ambulance Service NHS Trust http://www.emas.nhs.uk
East of England Ambulance Service NHS Trust http://www.eastamb.nhs.uk
London Ambulance Service NHS Trust http://www.londonambulance.nhs.uk
North East Ambulance Service NHS Foundation Trust http://www.neas.nhs.uk
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North West Ambulance Service NHS Trust http://www.nwas.nhs.uk
South Central Ambulance Service NHS Foundation Trust http://www.southcentralambulance.nhs.uk
South East Coast Ambulance Service NHS Foundation Trust http://www.secamb.nhs.uk
South Western Ambulance Service NHS Foundation Trust https://www.swast.nhs.uk/welcome
West Midlands Ambulance Service NHS Trust http://www.wmas.nhs.uk
Yorkshire Ambulance Service NHS Trust http://www.yas.nhs.uk
Northern Island http://www.hscni.net/index.php?link=trusts http://www.niamb.co.uk/
Scotland https://www.scot.nhs.uk/organisations/ http://www.scottishambulance.com/WhatWeDo/Default.aspx
Wales http://www.wales.nhs.uk/nhswalesaboutus/structure https://www.ambulance.wales.nhs.uk/
Isle of Man https://www.gov.im/about-the-government/departments/health-and-social-care/ https://www.gov.im/
categories/health-and-wellbeing/isle-of-man-ambulance-service/
Channel Islands https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx https://
www.gov.gg/article/119652/Health-Social-Care--Wellbeing
https://www.gov.je/pages/contacts.aspx?contactid=87 https://stjohn.gg/
CENTRAL GOVERNMENT DEPARTMENTS AND THEIR AGENCIES: http://www.direct.gov.uk/en/Dl1/
Directories/A-ZOfCentralGovernment/index.htm
REGISTERED SOCIAL LANDLORDS:
Government-funded, not-for-profit organisations that provide affordable housing. They include housing
associations, trusts and cooperatives.
England https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
Scotland https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx
Northern Ireland https://www.nidirect.gov.uk/contacts/housing-associations
Wales https://gov.wales/
Isle of Man https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/
housing-authority-contacts/
Channel Islands https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx http://
EDUCATIONAL ESTABLISHMENTS:
Nursery, primary, middle or high schools, secondary schools, Academies, free schools, special schools, Pupil
Referral Units (PRU), further education colleges, universities.
UK – England, Scotland, Northern Ireland, Wales http://www.schoolswebdirectory.co.uk/index.php https://getinformation-schools.service.gov.uk/ https://www.hefcw.ac.uk/ http://www.universitiesuk.ac.uk/aboutus/members/
Pages/default.aspx
Isle of Man https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/
Channel Islands https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx https://www.gov.gg/
article/163185/Education-Working--Retiring
CHARITIES
England and Wales https://www.gov.uk/government/organisations/charity-commission
Scotland http://www.oscr.org.uk/
Northern Ireland https://www.charitycommissionni.org.uk/charity-search/
Channel Islands http://www.jerseycharities.org/members http://www.charity.org.gg/Find
six.4) Procedures for review
six.4.1) Review body
Commercial Services
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
Country
United Kingdom