Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Tipping Street
Stafford
ST16 2DH
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG24 - Staffordshire CC
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.1) Name and addresses
Cannock Chase District Council
Cannock
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.1) Name and addresses
Stafford Borough Council
Stafford
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.1) Name and addresses
South Staffordshire Council
Codsall
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UKG39 - Wolverhampton
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.1) Name and addresses
Any other contracting authority in the UK
United Kingdom
laura.kendall@staffordshire.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login#
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2933 Framework Agreement for Furniture
Reference number
DN1444
two.1.2) Main CPV code
- 39160000 - School furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
The strategic aim for this procurement is to establish a single framework agreement split into
three separate lots. One for Educational Furniture and the second for Office Furniture and
the third for Library Furniture. SCC wish to contract with suitable suppliers who can supply
and install the required products for each lot at the best value to the County Council.
Each lot will consist of three suppliers
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Office Furniture
Lot No
1
two.2.2) Additional CPV code(s)
- 39130000 - Office furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
This tender is for the supply, delivery and installation of office furniture including but not limited to; desks, chairs, pedestals, tambour units and meeting room furniture to Staffordshire County Council and other contracting authorities via call-off contracts under a Framework Agreement. The customer base comprises of approximately 1,800 ordering and delivery points.
The Framework shall include the supply of a range of Goods and Services including, but not
limited to space planning, site surveys, delivery, installation, desking, workstations, seating,
office storage and shelving, reception, dining room and training room furniture, bespoke
solutions for courtrooms and council chambers, high density static and mobile steel storage,
workplace assessments, furniture renovation and furniture management services.
This list of Goods is not exhaustive and additional Goods may be added on demand and
items may be removed.
The Pricing Schedules itemises the main standard items that will be purchased from the
Framework Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2025
This contract is subject to renewal
Yes
Description of renewals
Options to extend by 2 x 12 months by 1st July 2025 to 30th June 2026 and 1st July
2026 to 30th June 2027.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend by 2 x 12 months by 1st July 2025 to 30th June 2026 and 1st July
2026 to 30th June 2027.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Educational Furniture
Lot No
2
two.2.2) Additional CPV code(s)
- 39160000 - School furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
This tender is for the supply, delivery and installation of Furniture Apparatus and Equipment to Staffordshire County Council, Schools and Academies via call-off contracts under a
Framework Agreement.
The Framework Agreement is for the supply, delivery and Installation of educational furniture, apparatus and equipment to educational establishments which includes but is not limited to; desks, chairs, pedestals, tambour units, meeting room furniture and first aid equipment on an ad hoc basis as and when required by the County Council, Schools and Academies in Staffordshire.
The educational lot should also cater for school apparatus such as but not limited to Bunsen
Burners, sports equipment (netballs, rugby balls), Dining Room Furniture, library furniture
and playground equipment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2025
This contract is subject to renewal
Yes
Description of renewals
Options to extend by 2 x 12 months by 1st July 2025 to 30th June 2026 and 1st July
2026 to 30th June 2027.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend by 2 x 12 months by 1st July 2025 to 30th June 2026 and 1st July
2026 to 30th June 2027.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Library Furniture
Lot No
3
two.2.2) Additional CPV code(s)
- 39155000 - Library furniture
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Staffordshire
two.2.4) Description of the procurement
This tender is for the supply, delivery and installation of Library Furniture to Staffordshire
County Council, Schools and Academies, via call-off contracts under a Framework Agreement. The lot includes for
● Management of specific library re-fit, or a programme of library re-fits.
● Design of new internal library layout with an innovative design solution.
● Supply of goods, i.e. furniture and fittings, etc.
● Installation of goods, i.e. furniture and fittings, etc.
● Advise on signage and graphics for refitted library
● After sales support
● Training on the use of supplied goods, where necessary
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2025
This contract is subject to renewal
Yes
Description of renewals
Options to extend by 2 x 12 months by 1st July 2025 to 30th June 2026 and 1st July
2026 to 30th June 2027.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend by 2 x 12 months by 1st July 2025 to 30th June 2026 and 1st July
2026 to 30th June 2027.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 February 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 February 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This is an electronic tender. All submissions must be made via the formal Contracting
Authority electronic tendering platform.
All requests for information to be sent through the electronic tendering portal and message
facility on the Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please
contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to
commercial.team@staffordshire.gov.uk
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Stafford
Country
United Kingdom