Section one: Contracting authority
one.1) Name and addresses
Warwick District Council
Riverside House
LEAMINGTON SPA
CV325HZ
Contact
Rebecca Reading
rebecca.reading@warwickdc.gov.uk
Telephone
+44 1926456232
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Stratford-on-Avon District Council
Elizabeth House, Church Street
Stratford-upon-Avon
CV37 6HX
Charlotte.Hume@stratford-dc.gov.uk
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Waste Collection Services on Behalf of Stratford and Warwick District Councils
Reference number
WDC - 10028
two.1.2) Main CPV code
- 90511200 - Household-refuse collection services
two.1.3) Type of contract
Services
two.1.4) Short description
Services from 1 August 2022. The initial contract term will be eight (8) years with the option to extend the contract by further periods not exceeding 96 months. The estimated total value of the contract is approximately £7.5 million per annum.
The Authorities' current Waste Collection Contracts have been running since 1st August 2008 for Stratford-on-Avon District Council (SDC) and since 1st April 2013 for Warwick District Council (WDC). To replace these contracts the Authorities are looking to collaboratively procure a new joint Waste Collection Contract across the two Districts based on the '123+' waste collection model:
1 - Weekly separate food waste collections
2 - Fortnightly co-mingled dry recycling collections
3 - Three weekly residual waste collections
Plus - Fortnightly garden waste collections
This procurement will follow the competitive procedure with negotiation in accordance with the Public Contracts Regulations 2015.
To provide clarification for tenderers for this contract, a 'Tenderer Clarification meeting' will be held on Wednesday 27th January at 10am. For further information on this event, please register and express interest in this project to view the event details.
two.1.5) Estimated total value
Value excluding VAT: £120,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34144511 - Refuse-collection vehicles
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Warwick and Stratford-upon-Avon districts
two.2.4) Description of the procurement
Stratford-on-Avon District Council and Warwick District Council (The Authorities) are looking to jointly procure a single supplier to provide Waste Collection Services across both districts from 1st August 2022. The initial contract term will be eight (8) years with the option to extend the contract by further periods not exceeding 96 months. The estimated total value of the contract is approximately £7.5 million per annum or £120,000,000 over the maximum 16 year period.
The Authorities are intending to tender using the Competitive Procedure with negotiation, resulting in an award of a single contract. This will involve a two stage procurement, with the initial stage being the completion of an SSQ. Following evaluatio of the SSQ, all suppliers that achieve a score of 65% or highler will be invited to tender.
Following evaluation of initial tenders, the Authorities reserve the right to award the contract upong initial bids, or progress the top 3 scoring bidders forward to the negotation stage. Only one round of negotiation is planned for this procurement.Contract award is anticipate for October 2021.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2022
End date
31 July 2030
This contract is subject to renewal
Yes
Description of renewals
This contract can be extended in period up to 8 years following satisfactory performance in the initial term.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
An option for the Authorities has been included to enable the purchase and lease back of service vehicles. Whether this option is taken is dependent on whether it is a more cost effective approach than the standard vehicle lease approach asked for within the price schedule.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000084
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 February 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
15 March 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court for England and Wales
London
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Chief Executive Office, Warwick District Council
Riverside House, Milverton Hill
Leamington Spa
CV32 5HZ
Country
United Kingdom