Section one: Contracting authority
one.1) Name and addresses
Warwick District Council
Riverside House
LEAMINGTON SPA
CV325HZ
Contact
Rebecca Reading
rebecca.reading@warwickdc.gov.uk
Telephone
+44 1926456232
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Stratford-on-Avon District Council
Elizabeth House, Church Street
Stratford-upon-Avon
CV37 6HX
Charlotte.Hume@stratford-dc.gov.uk
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Waste collection services on behalf of Warwick District Council and Stratford-on-Avon District Council
two.1.2) Main CPV code
- 90514000 - Refuse recycling services
two.1.3) Type of contract
Services
two.1.4) Short description
Stratford-on-Avon District Council and Warwick District Council (The Authorities) sought expressions of interest from potential tenderers to provide a new joint contract for Waste Collection Services from 1 August 2022. The initial contract term will be eight (8) years with the option to extend the contract by further periods not exceeding 96 months. The estimated total value of the contract was approximately £7.5 million per annum.
The Authorities' current Waste Collection Contracts have been running since 1st August 2008 for Stratford-on-Avon District Council (SDC) and since 1st April 2013 for Warwick District Council (WDC). To replace these contracts the Authorities are looking to collaboratively procure a new joint Waste Collection Contract across the two Districts based on the '123+' waste collection model:
1 - Weekly separate food waste collections
2 - Fortnightly co-mingled dry recycling collections
3 - Three weekly residual waste collections
Plus - Fortnightly garden waste
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £120,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 90500000 - Refuse and waste related services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
two.2.4) Description of the procurement
Stratford-on-Avon District Council and Warwick District Council (The Authorities) were looking to jointly procure a single supplier to provide Waste Collection Services across both districts from 1st August 2022. The initial contract term was for eight (8) years with the option to extend the contract by further periods not exceeding 96 months. The estimated total value of the contract is approximately £7.5 million per annum or £120,000,000 over the maximum 16 year period.
The Authorities used the Competitive Procedure with negotiation, resulting in an award of a single contract. It used a two stage procurement, with the initial stage being the completion of an SSQ. Following evaluation of the SSQ, all suppliers that achieved a score of 65% or higher were invited to tender. Following evaluation of initial tenders, the Authorities entered into to the negotiation stage. Only one round of negotiation was undertaken for this procurement. A contract award was undertaken in October 2021.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
An option to purchase and lease back the operational vehicles required for this contract was included in addition to the standard model of leasing vehicles from the contractor as part of the service contract. The Authorities chose to utilise this option with the winning supplier as it was financially beneficial to do so.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000884
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
EOS01AT1021
Title
Joint waste collection services on behalf of Warwick District Council and Stratford-on-Avon District Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 October 2021
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Biffa Waste Services Ltd
Coronation Road, Cressex Business Park
High Wycombe
HP12 3TZ
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £120,000,000
Total value of the contract/lot: £160,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom