Section one: Contracting authority
one.1) Name and addresses
Borough Council of Kings Lynn and West Norfolk
Kings Court, Chapel Street
King's Lynn
PE30 1EX
procurementtenders@west-norfolk.gov.uk
Telephone
+44 1553616200
Country
United Kingdom
Region code
UKH16 - North and West Norfolk
National registration number
E07000146
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tree Surgery Services
Reference number
BCKLWN297
two.1.2) Main CPV code
- 77211000 - Services incidental to logging
two.1.3) Type of contract
Services
two.1.4) Short description
The Borough Council of Kings Lynn and West Norfolk intends to form a Framework Agreement covering 3 separate lots for Arboricultural and Landscape Services.
two.1.5) Estimated total value
Value excluding VAT: £490,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
1,2,3
two.2) Description
two.2.1) Title
Arboricultural Services
Lot No
1
two.2.2) Additional CPV code(s)
- 77211400 - Tree-cutting services
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKH16 - North and West Norfolk
Main site or place of performance
North and West Norfolk
two.2.4) Description of the procurement
This service involves aspects of Arboricultural work including work to trees that require climbing in order to carry out maintenance work. The majority of programmed and reactive tree pruning and felling work on the highway will be awarded through this Lot.
two.2.5) Award criteria
Quality criterion - Name: Method Statement 1 / Weighting: 20
Quality criterion - Name: Method Statement 2 / Weighting: 10
Quality criterion - Name: Method Statement 3 / Weighting: 5
Quality criterion - Name: Method Statement 4 / Weighting: 5
Cost criterion - Name: Hourly and Daily Rate / Weighting: 40
Cost criterion - Name: Schedule of Rates / Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is due to expire on 31/03/2026, subject to a option of a 12 month extension, the contract is due to renew on the aforementioned date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Landscape Services
Lot No
2
two.2.2) Additional CPV code(s)
- 77211400 - Tree-cutting services
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKH16 - North and West Norfolk
Main site or place of performance
North and West Norfolk
two.2.4) Description of the procurement
This service involves traditional grounds maintenance activities, such as shrub and hedge pruning and also includes various tree related works, such as planting, watering, stump removal and low branch removal that can be undertaken from ground level without the need to climb trees.
two.2.5) Award criteria
Quality criterion - Name: Method Statement 1 / Weighting: 20
Quality criterion - Name: Method Statement 2 / Weighting: 7.5
Quality criterion - Name: Method Statement 3 / Weighting: 7.5
Quality criterion - Name: Method Statement 4 / Weighting: 5
Cost criterion - Name: Hourly and Daily Rate / Weighting: 40
Cost criterion - Name: Schedule of Rates / Weighting: 20
two.2.6) Estimated value
Value excluding VAT: £200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is due to expire on 31/03/2026, subject to a option of a 12 month extension, the contract is due to renew on the aforementioned date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Arboricultural Emergency Service
Lot No
3
two.2.2) Additional CPV code(s)
- 77211300 - Tree-clearing services
- 77211400 - Tree-cutting services
- 77211500 - Tree-maintenance services
- 71421000 - Landscape gardening services
two.2.3) Place of performance
NUTS codes
- UKH16 - North and West Norfolk
Main site or place of performance
North and West Norfolk
two.2.4) Description of the procurement
Emergency call out service 24 hours a day, 7 days a week to attend tree related emergencies. This can include fallen trees and branches that may cause obstruction or other interference that may be due to adverse weather conditions.
two.2.5) Award criteria
Quality criterion - Name: Method Statement 1a / Weighting: 10
Quality criterion - Name: Method Statement 1b / Weighting: 10
Quality criterion - Name: Method Statement 2 / Weighting: 10
Quality criterion - Name: Method Statement 3 / Weighting: 5
Quality criterion - Name: Method Statement 4 / Weighting: 5
Cost criterion - Name: Hourly and Daily Rate / Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2026
This contract is subject to renewal
Yes
Description of renewals
The initial contract term is due to expire on 31/03/2026, subject to a option of a 12 month extension, the contract is due to renew on the aforementioned date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 February 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 April 2024
four.2.7) Conditions for opening of tenders
Date
13 February 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2026
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Services-incidental-to-logging./C524EJ9725" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Services-incidental-to-logging./C524EJ9725
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/C524EJ9725" target="_blank">https://www.delta-esourcing.com/respond/C524EJ9725
GO Reference: GO-202419-PRO-24924546
six.4) Procedures for review
six.4.1) Review body
Monitoring Officer
Borough Council of Kings Lynn and West Norfolk, Kings Court, Chapel Street
Kings Lynn
PE30 1EX
Telephone
+44 1553616200
Country
United Kingdom