Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place 1 Tipping Street
Stafford
ST16 2DH
Contact
Laura Kendall
laura.kendall@staffordshire.gov.uk
Telephone
+44 1785854656
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
Buyer's address
https://supplierlive.proactisp2p.com/Account/Login#
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisp2p.com/Account/Login#
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2618 regeneration Estate, Grounds Maintenance Contract 2022-2027
Reference number
DN1300
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Contract for the provision of Grounds Maintenance and site Management at the following locations within Staffordshire
• Kingswood Lakeside Employment Park: WS11 8JP
• Lymedale Business Park: ST5 9QF
• Pye Green Valley: WS12 4RT
• Staffordshire Technology Park: ST16 0TW
• Washery Pool: WS7 3GJ
The contract will run for a period of 3 years with two 12 month extension periods giving a potential full contract term of 5 years
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
two.2.4) Description of the procurement
Contract for the provision of Grounds Maintenance and site Management at the following locations within Staffordshire
• Kingswood Lakeside Employment Park: WS11 8JP
• Lymedale Business Park: ST5 9QF
• Pye Green Valley: WS12 4RT
• Staffordshire Technology Park: ST16 0TW
• Washery Pool: WS7 3GJ
The contract will run for a period of 3 years with two 12 month extension periods giving a potential full contract term of 5 years
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2022
End date
31 March 2027
This contract is subject to renewal
Yes
Description of renewals
Original contract term is 1st April 2022 to 31st March 2025 with options to extend 1st April 2025 to 31st March 2026 and 1st April 2026 to 31st March 2027
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Original contract term is 1st April 2022 to 31st March 2025 with options to extend 1st April 2025 to 31st March 2026 and 1st April 2026 to 31st March 2027
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 February 2022
Local time
12:30pm
Place
SCC offices
Information about authorised persons and opening procedure
SCC employees only
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
This is an electronic tender. All submissions must be made via the formal Contracting
Authority electronic tendering platform. All requests for information to be sent through the
electronic tendering portal and message facility on the Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please
contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to
reach this contact, please immediately email the nature of the difficulty to
commercial.team@staffordshire.gov.uk
This procurement is for a Contract between the appointed provider and
the Contracting Authority, to supply predominately services as and when required in line
with the Specification.
The Contracting Authority or its public sector partners/Customers makes no guarantee as to
the volume of business on offer or to be awarded, and any volumes given are indicative only
and intended as a general guide. There is no commitment at the time of tendering from any
parties outside of the Contracting Authority and this should be taken into consideration
when bidding.
Financing / Payment:
— payments may be made following acceptance by the banking agents of Staffordshire County Council.
Legal form of groups of providers:
— no special legal form is required by the grouping of providers but each provider will be
required to be come jointly or severally responsible for the contract before acceptance.
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Stafford
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Staffordshire County Council
Stafford
Country
United Kingdom