Section one: Contracting authority
one.1) Name and addresses
Brighter Futures Learning Partnership Trust
Doncaster
DN3 2JY
Contact
Neil Meadows
Telephone
+44 1423810985
Country
United Kingdom
NUTS code
UKE31 - Barnsley, Doncaster and Rotherham
Internet address(es)
Main address
Buyer's address
https://www.brighterfutureslpt.com/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Management of the Catering Services at The Brighter Futures Learning Partnership Trust
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The Brighter Futures Learning Partnership Trust has decided to tender their catering services to investigate the financial and qualitative benefits they could be offered through this process and align the services across the Trust.
The Schools involved are:
• Barnby Dun Primary School
• Dunsville Primary School
• Kirk Sandall Infant School
• Kirk Sandall Junior School
• West Road Primary School
• Doncaster UTC
• Hungerhill School
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 15894210 - School meals
two.2.3) Place of performance
NUTS codes
- UKE31 - Barnsley, Doncaster and Rotherham
Main site or place of performance
Barnby Dun Primary School - Church Road, Barnby Dun, Doncaster, DN3 1BG
Dunsville Primary School - Broadway, Doncaster, South Yorkshire, DN7 4HX
Kirk Sandall Infant School - Queen Mary Crescent, Kirk Sandall, Doncaster, South Yorkshire, DN3 1JT.
Kirk Sandall Junior School - Magnolia Close, Kirk Sandall, Doncaster, South Yorkshire, DN3 1JG
West Road Primary School - West Road, Moorends, Doncaster, South Yorkshire, DN8 4LH
Doncaster UTC - College Road, Doncaster, DN1 3BF
Hungerhill School - Hungerhill Lane, Edenthorpe, Doncaster, South Yorkshire, DN3 2JY
two.2.4) Description of the procurement
Tender Schedule:
Bidding Companies to Visit Sites: 24th - 27th January 2022
Contractor and Trust Leadership Call: 9am Wednesday 2nd February 2022
Clarification Deadline: 12noon Wednesday 9th February 2022
Clarification Return Deadline: 5pm Friday 11th February 2022
Deadline for return of Tender Responses: 12noon Friday 25th February 2022
Presentation by shortlisted bidders: 22nd March 2022 - Time to be confirmed
Reference site visits: WC 28th March 2022
Contract Awarded by 13th May 2022 (Will require Trustee approval at May meeting)
Mobilisation Meeting: (Provisional) 9am Wednesday 8th June 2022
Contract Commencement: 1st September 2022
Presentations:
A typical agenda is likely to be:
Contractors will have 45 minutes to deliver a presentation to the Trust.
The agenda will be a short introduction - approximately 5 minutes, followed by a presentation of foods that the Trust would expect to see on the day-to-day menus - approximately 25 minutes, and then followed by questions and answers - approximately 15 minutes.
It will be a requirement of the presentation that the area or operations manager who would have direct responsibility for the contract is present.
The Trust's objectives for the new contract are as follows:-
• A catering service that is well managed and requires minimal involvement from the Trust's management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this. If possible, the Trust would like a dedicated person to manage the 7 schools.
• A Contractor who is proactive in their relationship management with the Trust, with good communication with key staff in each school.
• Investment in the Trust's Catering service through increased marketing, equipment to enhance the services and educational events in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A hospitality service that will help showcase the Trust through events to parents and visitors.
• A Contractor that adopts a flexible and proactive approach to all Trust activities.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the Trust and the Contractor.
• A Contractor that operates using the optimum level of staffing.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The option to extend is for two, one year extensions at the end of the initial contract period.
Any investment must be depreciated over the initial contract period of 36 months. Renewals will not be made to extend the recovery period.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.14) Additional information
To receive the full ITT documentation - Email admin@redboxcs.com for the attention of Lauren Baxter or Neil Meadows.
The main evaluation is split 50/50 with financial and quality.
References will be collected as part of the evaluation.
Presentations are the second round of evaluation, they are not included in the main evaluation scoring.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 February 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
25 February 2022
Local time
12:01pm
Place
Electronic versions only - Paper based documents not required.
Information about authorised persons and opening procedure
The bids will be opened by the appointed procurement person for the Trust after the 12noon deadline 25th February 2022.
CFO and CEO will be present to open all bids.
Consultant will also acknowledge receipt of all bids as they arrive but no documents will be opened or downloaded until after the 12noon deadline.
On opening, any documentation will be requested and Contractors will have until 4pm on the 25th February to send any missing documents.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For more information contact admin@redboxcs.com
Subject - Brighter Futures Learning Partnership Trust FAO of Lauren
six.4) Procedures for review
six.4.1) Review body
Red Box Consultancy Services Ltd
Harrogate
Country
United Kingdom