Section one: Contracting authority
one.1) Name and addresses
South Tyneside Council
Town Hall, Westoe Road
South Shields
NE332RL
Contact
Nicola Bell
nicola.bell@southtyneside.gov.uk
Telephone
+44 1914244076
Country
United Kingdom
NUTS code
UKC22 - Tyneside
Internet address(es)
Main address
https://www.southtyneside.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Event Services including Equipment and Event Stewarding
Reference number
2021/S 000-020115
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Supply of event services including equipment and event stewarding
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £660,000
two.2) Description
two.2.1) Title
Barriers
Lot No
1
two.2.2) Additional CPV code(s)
- 34928110 - Road barriers
- 34928300 - Safety barriers
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
South Tyneside Council Events Team require various types of barriers for use at outdoor events. Items will be principally hired for use at South Tyneside Festival events including the South Tyneside Festival Parade (usually the first Saturday in July) and Bents Park Concert programme which takes place on consecutive Sundays during July and early August. In addition, there may be ad hoc requirements throughout the yea
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
2 x 12 months extension available
two.2) Description
two.2.1) Title
Stages
Lot No
2
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
South Tyneside Council require the provision of temporary demountable structures, including stages, for the delivery of the annual event programme. The requirements will vary depending on the event
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Price - Weighting: 65
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
Big Screens
Lot No
3
two.2.2) Additional CPV code(s)
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
South Tyneside Council require the provision of temporary demountable structures, including large outdoor screen, for the delivery of the annual event programme. The requirements will vary depending on the event.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
Toilets
Lot No
4
two.2.2) Additional CPV code(s)
- 24955000 - Chemical toilets
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Provision of chemical toilets for hire at mass events
Provide standard chemical WC's complete with:
• Fresh water sink
• Soap and dispenser
• Toilet tissue and dispenser
• Hand towels and dispenser
• Dimensions (approx.) Depth: 1219 mm, Width: 1118 mm, Height: 2286 mm
• Weekly cleaning and replenishing
Provide standard disabled chemical WC's complete with:
• Fresh water sink
• Soap and dispenser
• Toilet tissue and dispenser
• Hand towels and dispenser
• Dimensions (approx.) Depth: 157 cm, Width: 157 cm, Height: 231cm
• Weekly cleaning and replenishing
4 Bay urinal pods:
• Minimum capacity of 400 litres (approx. 1500 pees)
• Min Height of unit: 1600mm
• Free standing and self-contained
• Weekly cleaning /servicing
two.2.5) Award criteria
Quality criterion - Name: Qualtiy / Weighting: 25
Price - Weighting: 75
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
Office and Storage Units
Lot No
5
two.2.2) Additional CPV code(s)
- 44211100 - Modular and portable buildings
- 44211110 - Cabins
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events.
General Specification
Provide 20' steel clad anti vandal storage
Provide 10' steel clad anti vandal office
Provide 20' steel clad anti vandal office
Provide 32' steel clad anti vandal unit with two offices, split with central
Corridor
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
PA
Lot No
6
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
Provision of high-quality PA systems for use at outdoor events. The requirements will vary depending on the event and could be stand alone or built into a stage rigging system.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
Lighting
Lot No
7
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
The provision of temporary lighting for use outdoor. To include stage and stand-alone effects. The requirements will vary depending on the event.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
Marquees, Tables and Chairs
Lot No
8
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
The provision of temporary demountable structures, including marquees, tables and chairs for the delivery of the annual event programme. The requirements will vary depending on the event.
Events:
Parade Day, Bents Park
• 66m x 15m three-sided marquee
• 12m x 15m of the above structure to be fully lined, floored and carpeted for VIP hospitality complete with wooden/glass double doors.
Second Site
• 30m x 20m three-sided marquee
• 30m x 40m three-sided marquee
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
Radios
Lot No
9
two.2.2) Additional CPV code(s)
- 32000000 - Radio, television, communication, telecommunication and related equipment
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
South Tyneside Council require the dry hire of a suitable radio system for a variety of events.
General Specification
Approx. 50 radios complete with charging units and earpieces/microphone for weekend hire
Approx. 15 noise cancelling headsets
All to be fit for purpose for outdoor events with a heavy footfall and in turn excessive noise. These include but are not limited to firework displays (November), concerts and parades (July / August)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
Event Stewarding
Lot No
10
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
South Tyneside Council deliver a wide programme of event activity throughout the year which requires stewarding support. The contractor appointed to deliver this support must be a Security Industry Authority (SIA) approved contractor. The roles along with the minimum level of qualifications required are:
• Event Steward - NVQ or City and Guilds Level 2 Spectator Safety or equivalent plus proof of completion of ACT Awareness eLearning
• Pit Stewards - As above plus Level 2 Award Front of Stage Pit Barrier Operations (RQF)/ HABC L2 Front of Stage Pit Barrier Control plus proof of completion of ACT Awareness eLearning
• Door Supervisors/ Bag Search Stewards - SIA Level 2 Door Supervisor plus proof of completion of ACT Awareness eLearning
• Steward Supervisor - NVQ or City & Guilds Level 3 or 4 Spectator Safety plus proof of completion of ACT Awareness eLearning
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Price - Weighting: 65
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
PA, Lighting and AV Provision for indoor events
Lot No
11
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
South Tyneside Council require the provision of high-quality systems for use at indoor events such as the Staff Awards, Mayors Civic Ball and Civic Carol Concert The requirements may vary depending on the event and artist requirements.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Price - Weighting: 65
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-020115
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2021
five.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Hi-Lights Theatre Service
Gateshead
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Arena event Services Group
St Ives
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
The contractor is an SME
No
five.2.3) Name and address of the contractor
Sunbelt Rentals Limited
London
Country
United Kingdom
NUTS code
- UKI31 - Camden and City of London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £25,684
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hi-Lights Theatre Services
Gateshead
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £96,600
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2021
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Lightmedia Displays Ltd
Leeds
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
ADI UK Ltd
Preston
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £83,800
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hi-Lights Theatre Services
Gateshead
Country
United Kingdom
NUTS code
- UKC22 - Tyneside
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £133,400
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hi-Lights Theatre Services
Gateshead
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £29,600
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Direct Communications Radio Services (DCRS)
St ives
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £9,100
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Phoenix Eye Limited
Newcastle
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £83,368
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 December 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hi-Lights Theatre Services
Gateshead
Country
United Kingdom
NUTS code
- UKC2 - Northumberland and Tyne and Wear
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £26,800
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
London
WC2A2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any review proceedings should be promptly brought to the attention of the South Tyneside Council Head of Legal Services at Town Hall & Civic Offices, Westoe Road, South Shields NE33 2RL and will be dealt within accordance with the requirements of the Public Contracts Regulations 2015 ("PCR 2015"). Any
review proceedings must be brought within the timescales specified by the applicable law, including, without
limitation,PCR 2015. In accordance with PCR 2015, the Council will incorporate a minimum 10 calendar day
standstill period from the date information on the award of the contract is communicated to tenderers.