Section one: Contracting authority
one.1) Name and addresses
South Tyneside Council
Town Hall, Westoe Road
South Shields
NE332RL
Contact
Nicola Bell
nicola.bell@southtyneside.gov.uk
Telephone
+44 1914244076
Country
United Kingdom
NUTS code
UKC2 - Northumberland and Tyne and Wear
Internet address(es)
Main address
https://www.southtyneside.gov.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Event Services including Equipment and Event Stewarding.
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Supply of event services including equipment and event stewarding.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Barriers
Lot No
1
two.2.2) Additional CPV code(s)
- 34928110 - Road barriers
- 34928300 - Safety barriers
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
South Tyneside Council Events Team require various types of barriers for use at outdoor events. Items will be principally hired for use at South Tyneside Festival events including the South Tyneside Festival Parade (usually the first Saturday in July) and Bents Park Concert programme which takes place on consecutive Sundays during July and early August. In addition, there may be ad hoc requirements throughout the year.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a further 2 x 12 months
two.2) Description
two.2.1) Title
Stages
Lot No
2
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
South Tyneside Council require the provision of temporary demountable structures, including stages, for the delivery of the annual event programme. The requirements will vary depending on the event
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available for 2 x 12 months
two.2) Description
two.2.1) Title
Big Screens
Lot No
3
two.2.2) Additional CPV code(s)
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
South Tyneside Council require the provision of temporary demountable structures, including large outdoor screen, for the delivery of the annual event programme. The requirements will vary depending on the event.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available 2 x 12 months
two.2) Description
two.2.1) Title
Toilets
Lot No
4
two.2.2) Additional CPV code(s)
- 24955000 - Chemical toilets
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
Provision of chemical toilets for hire at mass events
Provide standard chemical WC's complete with:
• Fresh water sink
• Soap and dispenser
• Toilet tissue and dispenser
• Hand towels and dispenser
• Dimensions (approx.) Depth: 1219 mm, Width: 1118 mm, Height: 2286 mm
• Weekly cleaning and replenishing
Provide standard disabled chemical WC's complete with:
• Fresh water sink
• Soap and dispenser
• Toilet tissue and dispenser
• Hand towels and dispenser
• Dimensions (approx.) Depth: 157 cm, Width: 157 cm, Height: 231cm
• Weekly cleaning and replenishing
4 Bay urinal pods:
• Minimum capacity of 400 litres (approx. 1500 pees)
• Min Height of unit: 1600mm
• Free standing and self-contained
• Weekly cleaning /servicing
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available 2 x 12 months
two.2) Description
two.2.1) Title
Office and Storage Units
Lot No
5
two.2.2) Additional CPV code(s)
- 44211100 - Modular and portable buildings
- 44211110 - Cabins
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
South Tyneside Council require suitable and adequate anti vandal storage and office units for use at the large-scale events.
General Specification
Provide 20' steel clad anti vandal storage
Provide 10' steel clad anti vandal office
Provide 20' steel clad anti vandal office
Provide 32' steel clad anti vandal unit with two offices, split with central
Corridor
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available 2 x 12 months
two.2) Description
two.2.1) Title
PA
Lot No
6
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
Provision of high-quality PA systems for use at outdoor events. The requirements will vary depending on the event and could be stand alone or built into a stage rigging system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available 2 x 12 months
two.2) Description
two.2.1) Title
Lighting
Lot No
7
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
The provision of temporary lighting for use outdoor. To include stage and stand-alone effects. The requirements will vary depending on the event.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available 2 x 12 months
two.2) Description
two.2.1) Title
Marquees, Tables and Chairs
Lot No
8
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
The provision of temporary demountable structures, including marquees, tables and chairs for the delivery of the annual event programme. The requirements will vary depending on the event.
Events:
Parade Day, Bents Park
• 66m x 15m three-sided marquee
• 12m x 15m of the above structure to be fully lined, floored and carpeted for VIP hospitality complete with wooden/glass double doors.
Second Site
• 30m x 20m three-sided marquee
• 30m x 40m three-sided marquee
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available 2 x 12 months
two.2) Description
two.2.1) Title
Radios
Lot No
9
two.2.2) Additional CPV code(s)
- 32000000 - Radio, television, communication, telecommunication and related equipment
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
South Tyneside Council require the dry hire of a suitable radio system for a variety of events.
General Specification
Approx. 50 radios complete with charging units and earpieces/microphone for weekend hire
Approx. 15 noise cancelling headsets
All to be fit for purpose for outdoor events with a heavy footfall and in turn excessive noise. These include but are not limited to firework displays (November), concerts and parades (July / August)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available 2 x 12 months
two.2) Description
two.2.1) Title
Event Stewarding
Lot No
10
two.2.2) Additional CPV code(s)
- 79710000 - Security services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
South Tyneside Council deliver a wide programme of event activity throughout the year which requires stewarding support. The contractor appointed to deliver this support must be a Security Industry Authority (SIA) approved contractor. The roles along with the minimum level of qualifications required are:
• Event Steward - NVQ or City and Guilds Level 2 Spectator Safety or equivalent plus proof of completion of ACT Awareness eLearning
• Pit Stewards - As above plus Level 2 Award Front of Stage Pit Barrier Operations (RQF)/ HABC L2 Front of Stage Pit Barrier Control plus proof of completion of ACT Awareness eLearning
• Door Supervisors/ Bag Search Stewards - SIA Level 2 Door Supervisor plus proof of completion of ACT Awareness eLearning
• Steward Supervisor - NVQ or City & Guilds Level 3 or 4 Spectator Safety plus proof of completion of ACT Awareness eLearning
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend available 2 x 12 months
two.2) Description
two.2.1) Title
PA, Lighting and AV Provision for indoor events
Lot No
11
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKC2 - Northumberland and Tyne and Wear
two.2.4) Description of the procurement
South Tyneside Council require the provision of high-quality systems for use at indoor events such as the Staff Awards, Mayors Civic Ball and Civic Carol Concert The requirements may vary depending on the event and artist requirements.
Specification may vary depending on specific event requirements, however for purposes of this tender, please provide details for the following:
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for 2 x 12 months
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
21 September 2021
Local time
12:00pm
Changed to:
Date
23 September 2021
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
21 September 2021
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
Strand
London
WC2A2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Any review proceedings should be promptly brought to the attention of the South Tyneside Council Head of Legal Services at Town Hall & Civic Offices, Westoe Road, South Shields NE33 2RL and will be dealt within accordance with the requirements of the Public Contracts Regulations 2015 ("PCR 2015"). Any
review proceedings must be brought within the timescales specified by the applicable law, including, without
limitation,PCR 2015. In accordance with PCR 2015, the Council will incorporate a minimum 10 calendar day
standstill period from the date information on the award of the contract is communicated to tenderers.