Scope
Reference
Project 24-004
Description
Wickham and Knowle Parish Council are seeking to extend and remodel Knowle Village Hall, which is found on Knowle Avenue, Knowle, Fareham, PO17 5GR.
The existing building is to be extended with a wrap around extension to 3 sides, and to remodel the interior layout to create a new gym with changing rooms, new office and extend the meeting room and kitchen.
The project already has planning permission from Winchester City Council (application 24/01516/FUL) and the Parish Council have worked with a firm of architects to produce the tender documents. The architects will carry out the tender analysis for the Parish Council.
All of the documents that form the tender pack can be downloaded individually on this notice. If you encounter any problems, please email the Parish Clerk, Sophie Thorogood, on clerk@wickhamknowleparish.gov.uk.
A dropbox link containing the documents can be found here:
Closing date has been further extended to Friday 27th February 2026, 12pm due to the clarification questions received. A full set of revised tender document has also been produced following the clarification questions.
All tenders to be received electronically via email.
The tender analysis will be reviewed by the Recreation Committee during March 2026 before inviting shortlisted contractors to attend an interview in late Spring 2026.
Please contact the Parish Clerk for any questions, including to arrange to visit the site.
Total value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 January 2027 to 31 December 2027
- Possible extension to 30 June 2028
- 1 year, 6 months
Description of possible extension:
The Council would be pleased to offer contract extension on this project. The planning permission is dated 31.10.2024 and work must have begun before the permission expires on 31.10.2027
Main procurement category
Works
CPV classifications
- 45212000 - Construction work for buildings relating to leisure, sports, culture, lodging and restaurants
Contract locations
- UKJ - South East (England)
Participation
Legal and financial capacity conditions of participation
Selection criteria as stated in the procurement documents
Technical ability conditions of participation
Selection criteria as stated in the procurement documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
31 October 2025, 12:00pm
Tender submission deadline
27 February 2026, 12:00pm
Submission address and any special instructions
Tenders to be submitted by email, please ONLY email to: clerk@wickhamknowleparish.gov.uk before 12pm on Friday 27th February 2026.
Please DO NOT copy in the Architects or any other Parish Councillor.
Following Parish Council Standing Orders and Financial Regulations, tenders to be opened by the Parish Clerk in presence of at least 1 Parish Councillor on Monday 2nd March 2026.
Tenders to be then sent to the Architects for analysis.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
30 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Competitive flexible procedure description | Price | 60% |
| Competitive flexible procedure description | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Wickham and Knowle Parish Council
- Public Procurement Organisation Number: PRRZ-5343-DBZD
Knowle Community Hall, Knowle Avenue, Knowle
FAREHAM
PO175GR
United Kingdom
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
AXIS ARCHITECTURE LIMITED
Summary of their role in this procurement: Architect will carry out the tender analysis
- Companies House: 05592338
- Public Procurement Organisation Number: PQGD-5991-VQPX
Spaces, 4500 Parkway
Whiteley
PO15 7AZ
United Kingdom
Email: office@axismail.co.uk
Region: UKJ36 - Central Hampshire