Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
procurement@warwickshire.gov.uk
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WCC Virtual Schools
Reference number
WCC-13962
two.1.2) Main CPV code
- 75121000 - Administrative educational services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council (the Council) is seeking one or more suppliers to provide software to capture attendance monitoring and PEP creation and manipulation. The Council require providers to capture data that can be easily filtered to use in reporting.
This procurement is lotted into two lots. Each lot will be evaluated individually.
Lot 1 - Attendance monitoring
Lot 2 - PEPs
Applicants can apply for one or both lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £285,668
two.2) Description
two.2.1) Title
Attendance Monitoring
Lot No
1
two.2.2) Additional CPV code(s)
- 31711310 - System for recording attendance
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Warwickshire County Council ('WCC' will be used throughout) are looking to procure software that collects 'live', twice daily attendance marks (morning and afternoon when registers close) for all statutory school age looked-after children in the care of Warwickshire, to enable the Virtual School team to respond appropriately to absences, suspensions and other attendance coding concerns to ensure prompt intervention and support.
WCC currently have approximately 600 looked-after children from reception to Year 11. Most attend schools/settings in Warwickshire but a significant proportion are educated in other local authority areas. The school attendance and absence notification system will need to collect data from all schools/settings the children attend.
two.2.5) Award criteria
Quality criterion - Name: Reporting / Weighting: 18
Quality criterion - Name: Technical assistance and software maintenance / Weighting: 12
Quality criterion - Name: Cohort Mobility / Weighting: 9
Quality criterion - Name: Attendance mark capture / Weighting: 18
Quality criterion - Name: Solcial Value / Weighting: 3
Quality criterion - Name: Daily processing / Weighting: 4
Quality criterion - Name: Viewing / Weighting: 2
Quality criterion - Name: Accountability / Weighting: 2.4
Quality criterion - Name: Filtering and reports / Weighting: 3.6
Quality criterion - Name: Trail reports / Weighting: 8
Price - Weighting: 20
two.2.11) Information about options
Options: Yes
Description of options
The term of the contract will be for an initial 2 years and the council
have the option to extend for a further 24 months at its sole discretion
During the course of the contract period the range and scope of these services
may be
subject to modification and variation to meet the changing needs and requirements
of the
Council, potential changes in legislation and the changing demands placed on the
Council by
its customers
two.2) Description
two.2.1) Title
Personal Education plans
Lot No
2
two.2.2) Additional CPV code(s)
- 75121000 - Administrative educational services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Warwickshire County Council ('WCC' to be used throughout) are looking to procure software which reviews and records PEPs (Personal Education Plans) for all looked-after children in the care of Warwickshire.
WCC currently have approximately 750 looked-after children from age two to their 18th birthday, who must have a termly PEP review.
Virtual School need the ability to design different PEPs for different cohorts of looked-after children, spanning the academic years.
Designated teachers and other school staff, social workers and foster carers require access to the PEPs to capture, edit and retrieve children's current attainment, progress, intervention, targets, Pupil Premium Plus spend, and other related education information contained within the PEPs.
The WCC Virtual School team quality assures and sign off all PEPs. Data reports are required according to user requirements, allowing the VSH to report to stakeholders. This is discussed in more detail within the requirement section.
two.2.5) Award criteria
Quality criterion - Name: PEP templates and formats / Weighting: 18
Quality criterion - Name: Reporting / Weighting: 15
Quality criterion - Name: PEP mobility, storage and exporting / Weighting: 12
Quality criterion - Name: Social value / Weighting: 3
Quality criterion - Name: Technical assistance and software maintenance / Weighting: 12
Quality criterion - Name: Daily Processing / Weighting: 3.8
Quality criterion - Name: PEP Viewing / Weighting: 2.8
Quality criterion - Name: Making Changes / Weighting: 2.4
Quality criterion - Name: Filtering and reports / Weighting: 3
Quality criterion - Name: Accountability / Weighting: 3
Quality criterion - Name: Trail Reports / Weighting: 5
Price - Weighting: 20
two.2.11) Information about options
Options: Yes
Description of options
The term of the contract will be for an initial 2 years and the council
have the option to extend for a further 24 months at its sole discretion
During the course of the contract period the range and scope of these services
may be
subject to modification and variation to meet the changing needs and requirements
of the
Council, potential changes in legislation and the changing demands placed on the
Council by
its customers
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-017377
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 December 2022
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Welfare Call Ltd
36-40 Doncaster Road
Barnsley
S70 1TL
Country
United Kingdom
NUTS code
- UKG - West Midlands (England)
Companies House
06835794
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £285,668
Total value of the contract/lot: £285,668
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
The Strand
London
Country
United Kingdom