Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
procurement@warwickshire.gov.uk
Telephone
+44 1926476791
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WCC Virtual Schools
Reference number
WCC-13962
two.1.2) Main CPV code
- 75121000 - Administrative educational services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council (the Council) is seeking one or more suppliers to provide software to capture attendance monitoring and PEP creation and manipulation. The Council require providers to capture data that can be easily filtered to use in reporting.
This procurement is lotted into two lots. Each lot will be evaluated individually.
Lot 1 - Attendance monitoring
Lot 2 - PEPs
Applicants can apply for one or both lots.
two.1.5) Estimated total value
Value excluding VAT: £260,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Attendance Monitoring
Lot No
1
two.2.2) Additional CPV code(s)
- 31711310 - System for recording attendance
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Therefore, Warwickshire County Council ('WCC' will be used throughout) are looking to procure software that collects 'live', twice daily attendance marks (morning and afternoon when registers close) for all statutory school age looked-after children in the care of Warwickshire, to enable the Virtual School team to respond appropriately to absences, suspensions and other attendance coding concerns to ensure prompt intervention and support.
WCC currently have approximately 600 looked-after children from reception to Year 11. Most attend schools/settings in Warwickshire but a significant proportion are educated in other local authority areas. The school attendance and absence notification system will need to collect data from all schools/settings the children attend.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £140,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council anticipates that any future renewal of this contract will take place in
2026
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The term of the contract will be for an initial 2 years and the council
have the option to extend for a further 24 months at its sole discretion
During the course of the contract period the range and scope of these services
may be
subject to modification and variation to meet the changing needs and requirements
of the
Council, potential changes in legislation and the changing demands placed on the
Council by
its customers
two.2) Description
two.2.1) Title
Personal Education Plan
Lot No
2
two.2.2) Additional CPV code(s)
- 75121000 - Administrative educational services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Therefore, Warwickshire County Council ('WCC' to be used throughout) are looking to procure software which reviews and records PEPs (Personal Education Plans) for all looked-after children in the care of Warwickshire.
WCC currently have approximately 750 looked-after children from age two to their 18th birthday, who must have a termly PEP review.
Virtual School need the ability to design different PEPs for different cohorts of looked-after children, spanning the academic years.
Designated teachers and other school staff, social workers and foster carers require access to the PEPs to capture, edit and retrieve children's current attainment, progress, intervention, targets, Pupil Premium Plus spend, and other related education information contained within the PEPs.
The WCC Virtual School team quality assures and sign off all PEPs. Data reports are required according to user requirements, allowing the VSH to report to stakeholders. This is discussed in more detail within the requirement section.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £120,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The Council anticipates that any future renewal of this contract will take place in
2026
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The term of the contract will be for an initial 2 years and the council
have the option to extend for a further 24 months at its sole discretion
During the course of the contract period the range and scope of these services
may be
subject to modification and variation to meet the changing needs and requirements
of the
Council, potential changes in legislation and the changing demands placed on the
Council by
its customers
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 July 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: It is estimated the next time
the Council
will look to re-procure this contract will be 2026
six.3) Additional information
Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest.
The web address is: www.csw-jets.co.uk
Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
The Strand
London
Country
United Kingdom