Section one: Contracting entity
one.1) Name and addresses
Highlands and Islands Airports Limited
Head Office, Inverness Airport
Inverness
IV2 7JB
Telephone
+44 1667462445
Fax
+44 1667464300
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13542
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.6) Main activity
Airport-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Hold Baggage X-ray Equipment at Six Airports
Reference number
HIA-25-003
two.1.2) Main CPV code
- 38582000 - X-ray inspection equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
Our current X-ray equipment was installed in 2012 and was intended to last for 10 years however the equipment is now reaching its end of life. We require 6no. Hold Baggage X-rays and associated equipment which are to be upgraded to a modern standard with all current safety standards being included. All equipment is required to last a minimum of 1 0 years. In addition to this all equipment should be easily supported with a maintenance support contract which takes account of the remote island locations.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 35121000 - Security equipment
- 34960000 - Airport equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
At the following airports:
Benbecula
Dundee
Islay
Kirkwall
Stornoway
Wick
two.2.4) Description of the procurement
As set out in the ITT Documents
two.2.5) Award criteria
Quality criterion - Name: Quality Criteria / Weighting: 60
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Optional further 5 year extension.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
a) Disposal - Provide the de-commissioning and removal of all existing equipment from both sites. Follow the waste hierarchy and compliantly recycle, reuse or dispose of existing equipment. (6 Hold Baggage X-rays)
b) Secondary screen(s) – provide separate cost for each additional screen at the inspection station.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 February 2026
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
16 February 2026
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
A Briefing Event will be held via Teams on Wednesday, 21 January 2026, commencing at 14:00 hours. The event is not expected to last more than 2 hours.
Each Tenderer must indicate their intention to attend the Briefing Event via email to Procurement@hial.co.uk no later than 15:00 hours on Monday, 19 January 2026.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=819536.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:819536)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=819536
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, Inverness Justice Centre, Longman Road
Inverness
IV1 1AH
Country
United Kingdom