Scope
Description
Chartham Parish Council invites tenders for grass cutting and grounds maintenance across sites within the parish. The work includes:
- Cutting grass to a height agreed with the Parish Clerk.
- Strimming around play equipment, outdoor furniture, trees, bushes, fences, hedges, and other authorised fixtures.
- Removal of grass from play safety surfaces and footpaths.
- Selective weed control may be required by separate negotiation.
Sites and Contracts:
Sites are shown in the associated tender documents and are grouped into three contracts:
- Public Areas in the village centre (including verges)
- Land in St Augustine's
- Chartham Cemetery
Contractors may tender for all or any of the contracts.
Site visits are recommended; no claims will be accepted for failure to do so.
Standards and Duration:
Workmanship must meet all relevant British Standards and Codes of Practice.
Additional fixtures may be added during the contract period; rates remain fixed.
Contract duration: 2-3 years, final decision by the Council.
Tenders priced annually.
Closing Date: Friday 30th January 2026 at 17:00.
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- 3 years
Options
The right to additional purchases while the contract is valid.
The Council may use the services of the Contractor for other grounds maintenance-related works not explicitly covered by the schedule of works, and may vary quantity of ad hoc maintenance.
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKJ4 - Kent
Lot 1. Central Village and Chartham Hatch
Description
The Contractor will carry out approximately 18 cuts of the areas marked in blue on the enclosed maps. The first cut is expected in mid-late March/early April, and the final cut in late October/early November, depending on seasonal growth. Remaining cuts are at the Contractor's discretion, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.
Work includes:
-Strimming around stone memorials, play equipment, trees, and edges of the sites
-Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower
-Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk
Lot value (estimated)
- £55,000 excluding VAT
- £66,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. St Augustine's Estate
Description
The Contractor will carry out approximately 18 cuts of the mapped areas across sites in the St Augustine's area of Chartham. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.
Work includes:
- Strimming around trees, bushes, fences, play equipment, and other site obstructions
- Cleaning safety surfacing at play areas after each cut using sweeping or an electric blower
- Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk
Lot value (estimated)
- £25,000 excluding VAT
- £30,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. Chartham Cemetery
Description
The Contractor will carry out approximately 18 cuts of the mapped area which is contained within Chartham Cemetery. Cuts should follow seasonal growth patterns, with a minimum of two weeks between cuts, and additional cuts may be agreed with the Parish Clerk if necessary.
Work includes:
- Strimming around headstones, trees, fences, and other site obstructions. Strimmer must have a nylon blade to avoid any damage to memorials in the event of accidental contact.
- Cleaning paths and surfaces of grass cuttings after each cut using sweeping or an electric blower.
- Grass cuttings to be evenly dispersed or removed as agreed with the Parish Clerk.
Lot value (estimated)
- £20,000 excluding VAT
- £24,000 including VAT
Same for all lots
CPV classifications, contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Participation
Conditions of participation
Lot 1. Central Village and Chartham Hatch
Lot 2. St Augustine's Estate
Lot 3. Chartham Cemetery
Tenderers must have the legal capacity to contract in the UK and relevant experience in grounds maintenance. A current Certificate of Insurance showing a minimum of £5,000,000 public liability must be provided prior to starting the contract. Contractors shall indemnify the Council against claims for injury or damage resulting from negligence or poor workmanship.
Particular suitability
Lot 1. Central Village and Chartham Hatch
Lot 2. St Augustine's Estate
Lot 3. Chartham Cemetery
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
16 January 2026, 5:00pm
Tender submission deadline
30 January 2026, 5:00pm
Submission address and any special instructions
Tenders and all related documentation to be submitted by email to: contracts@chartham-pc.gov.uk
The closing date is 30th January 2026 at 5pm. Tenders received late will not be considered.
The tender will also be advertised on the Parish Council website: https://chartham-pc.gov.uk/
Tenders may be submitted electronically
Yes
Award criteria
Chartham Parish Council will evaluate the bids in accordance with its financial regulations.
The evaluation will take in to account:
- Compliance with the specification
- Price (value for money, not necessarily the lowest bid)
- Experience and capability of the contractor
- References and past performance
- Insurance and health & safety compliance
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Chartham Parish Council
- Public Procurement Organisation Number: PJVX-4553-QDDN
The Parish Office, Chartham Village Hall, Station Road, Chartham
Canterbury
CT4 7HZ
United Kingdom
Email: clerk@chartham-pc.gov.uk
Region: UKJ44 - East Kent
Organisation type: Public authority - sub-central government