Scope
Reference
BSS25004
Description
The framework is advertised on an 8-year open framework basis, with a maximum award value of £25,000,000.00, the framework will establish 9 distinct lots, there is no limit on the number of individual lots a contractor can bid for, this will include:
• Lot 1 - Grounds Maintenance
• Lot 2 - Soft Landscaping Works
• Lot 2A - Hard Landscaping Works
• Lot 3 - Tree Works and Surveys
• Lot 4 - Invasive Species Management
• Lot 5 - Drainage and Culverts
• Lot 6 - Environmental Cleansing and Waste Services
• Lot 7 - Adverse Weather Services
• Lot 8 - Playground and External Maintenance
• Lot 9 - Biodiversity and ESG Enhancements
Commercial tool
Establishes an open framework
Total value (estimated)
- £25,000,000 excluding VAT
- £30,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 9 March 2026 to 3 March 2034
- 7 years, 11 months, 26 days
Main procurement category
Works
CPV classifications
- 43325100 - Grounds-maintenance equipment
- 43325000 - Park and playground equipment
- 45000000 - Construction work
- 71420000 - Landscape architectural services
- 90700000 - Environmental services
- 24451000 - Pesticides
- 77230000 - Services incidental to forestry
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 71313450 - Environmental monitoring for construction
- 90000000 - Sewage, refuse, cleaning and environmental services
- 71317000 - Hazard protection and control consultancy services
- 77100000 - Agricultural services
Contract locations
- UKL - Wales
Lot constraints
Maximum number of lots a supplier can bid for: 9
Maximum number of lots a supplier can be awarded: 9
Description of how multiple lots may be awarded:
No limit on how many you wish to bid for, the minimum is only one lot.
Lot 1. LOT 1
Description
Lot 1 - Grounds Maintenance
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. LOT 2
Description
Lot 2 - Landscaping Works
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2A. Lot 2A
Description
Lot 2A - Landscaping Works (Reinstatement / Minor Works)
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. LOT 3
Description
Lot 3 - Tree Works & Surveys
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. LOT 4
Description
Lot 4 - Invasive Species Management
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. LOT 5
Description
Lot 5 - Drainage & Culverts
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. LOT 6
Description
Lot 6 - Environmental Cleansing & Waste Services
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. LOT 7
Description
Lot 7 - Adverse Weather Services
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 9. LOT 9
Description
Lot 9 - Biodiversity & ESG Enhancements
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 8. LOT 8
Description
Lot 8 - Playground & External Maintenance
Lot value (estimated)
- £2,777,778 excluding VAT
- £3,333,333 including VAT
Framework lot values may be shared with other lots
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Open framework scheme end date (estimated)
6 March 2034
Maximum number of suppliers
1000
Maximum percentage fee charged to suppliers
0%
Further information about fees
N/A
Framework operation description
BSS can open the framework upon the awarded annual anniversary of the contract
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Any public sector
Participation
Legal and financial capacity conditions of participation
Lot 1. LOT 1
Lot 2. LOT 2
Lot 2A. Lot 2A
Lot 3. LOT 3
Lot 4. LOT 4
Refer to ITT
Lot 5. LOT 5
Lot 6. LOT 6
Lot 7. LOT 7
Lot 9. LOT 9
Lot 8. LOT 8
REFER TO ITT
Technical ability conditions of participation
Lot 1. LOT 1
Lot 2. LOT 2
Lot 2A. Lot 2A
Lot 3. LOT 3
Refer to ITT
Lot 4. LOT 4
Lot 5. LOT 5
Lot 6. LOT 6
Lot 7. LOT 7
Lot 9. LOT 9
Lot 8. LOT 8
REFER TO ITT
Particular suitability
Lot 1. LOT 1
Lot 2A. Lot 2A
Lot 3. LOT 3
Lot 4. LOT 4
Lot 5. LOT 5
Lot 6. LOT 6
Lot 7. LOT 7
Lot 9. LOT 9
Lot 8. LOT 8
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 January 2026, 12:00am
Tender submission deadline
6 February 2026, 12:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
2 March 2026
Award criteria
Lot 1. LOT 1
| Name | Description | Type | Weighting |
|---|---|---|---|
| PRICE | Price element |
Price | 60.00% |
| QUALITY | Quality |
Quality | 40.00% |
Lot 2. LOT 2
| Name | Description | Type | Weighting |
|---|---|---|---|
| PRICE | Price |
Price | 60.00% |
| QUALITY | Quality |
Quality | 40.00% |
Lot 2A. Lot 2A
| Name | Description | Type | Weighting |
|---|---|---|---|
| COST | Price |
Price | 60.00% |
| QUALITY | Quality |
Quality | 40.00% |
Lot 3. LOT 3
Lot 4. LOT 4
| Name | Description | Type | Weighting |
|---|---|---|---|
| COST | PRICE |
Price | 60.00% |
| QUALITY | QUALITY |
Quality | 40.00% |
Lot 5. LOT 5
Lot 6. LOT 6
| Name | Description | Type | Weighting |
|---|---|---|---|
| COST | COST |
Price | 60.00% |
| QUALITY | QUALITY |
Quality | 40.00% |
Lot 7. LOT 7
Lot 9. LOT 9
| Name | Description | Type | Weighting |
|---|---|---|---|
| COST | COST |
Cost | 60.00% |
| QUALITY | QUALITY |
Quality | 40.00% |
Lot 8. LOT 8
| Name | Description | Type | Weighting |
|---|---|---|---|
| COST | COST` |
Price | 60.00% |
| QUALITY | QUALITY |
Quality | 40.00% |
Other information
Payment terms
Refer to tender pack
Description of risks to contract performance
Refer to tender pack
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Not needed
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=355992
BSS25004 - Grounds Maintenance tender pack
Technical specifications to be met
https://www.sell2wales.gov.wales/
Refer to ITT
Contracting authority
Barcud Shared Services
- Companies House: 12136070
2 Alexandra Gate Ffordd Pengam
Cardiff
CF24 2SA
United Kingdom
Contact name: Brad Richards
Email: brad@barcudhsaredservices.org.uk
Website: https://www.barcudsharedservices.org.uk/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)
Devolved regulations that apply: Wales