Scope
Reference
RB/LCC/CAS/25/1689
Description
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant.
The scope of this service will cover the county of Lancashire. The service requirement is split into two (2) service regions, North and South Lancashire.
The services are tendered as 2 separate regional Lots:
Lot 1 - North Lancashire
Lot 2 - South Lancashire
There will be one successful contractor appointed for each regional lot.
No single contractor will be awarded more than one lot.
It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
Lot Lot 1 - North Lancashire. Lot 1 - North Lancashire
Description
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant.
It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
Lot 1 - North Lancashire
The estimated value of the Services is £530,000 per annum
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
Lot Lot 2 - South Lancashire. Lot 2 - South Lancashire
Description
The Authority has a requirement to enter a new contract to provide service and maintenance of Heating, Ventilation and Air Conditioning systems (HVAC) plant. It is expected that each contractor will be able to provide service cover in both the North and South regions and will act as a reserve in the area not awarded to them.
Lot 2 - South Lancashire the estimated value of the Services is £770,000 per annum
The Services
Service and Maintenance (reactive and planned works)
o Gas and oil-fired heating, Domestic hot water generation plant, Heating and hot water controls, distribution and pressurization, Solar thermal, Underfloor heating systems, Circulating water quality monitoring and improvement.
o Air Conditioning and Handling equipment, Air and Ground Source Heat Pumps, Extract Ventilation systems.
o Pressure Systems Safety Valves.
o Gas Safety Testing, Gas installation and use regulations
The service provision will also include a 365-day, 24-hour call out service and resources to undertake remedial work and or asset decommission and replacement.
Contract 1. Lot 1 - Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance
Lots
Lot Lot 1 - North Lancashire. Lot 1 - North Lancashire
Supplier
Contract value
- £1,535,735 excluding VAT
- £1,842,882 including VAT
Above the relevant threshold
Award decision date
23 December 2025
Date assessment summaries were sent to tenderers
23 December 2025
Standstill period
- End: 9 January 2026
- 8 working days
Earliest date the contract will be signed
12 January 2026
Contract dates (estimated)
- 1 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
The initial Contract period will be two (2) years
Option to Extend
The Authority may extend the Contract by any number of defined periods up to a total period of 24 months
Total available contract term 48 months
Main procurement category
Services
CPV classifications
- 39717200 - Air-conditioning appliances
- 42512300 - HVAC packages
- 71315410 - Inspection of ventilation system
- 71333000 - Mechanical engineering services
Contract locations
- UKD4 - Lancashire
Contract 2. Lot 2 - South_ Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance
Lots
Lot Lot 2 - South Lancashire. Lot 2 - South Lancashire
Supplier
Contract value
- £1,305,444 excluding VAT
- £1,566,532 including VAT
Above the relevant threshold
Award decision date
23 December 2025
Date assessment summaries were sent to tenderers
23 December 2025
Standstill period
- End: 9 January 2026
- 8 working days
Earliest date the contract will be signed
12 January 2026
Contract dates (estimated)
- 1 February 2026 to 31 January 2028
- Possible extension to 31 January 2030
- 4 years
Description of possible extension:
The initial Contract period will be two (2) years
Option to Extend
The Authority may extend the Contract by any number of defined periods up to a total period of 24 months
Total available contract term 48 months
Main procurement category
Services
CPV classifications
- 39717200 - Air-conditioning appliances
- 42512300 - HVAC packages
- 71315410 - Inspection of ventilation system
- 71333000 - Mechanical engineering services
Contract locations
- UKD4 - Lancashire
Information about tenders
Lot Lot 1 - North Lancashire. Lot 1 - North Lancashire
- 7 tenders received
- 7 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Lot Lot 2 - South Lancashire. Lot 2 - South Lancashire
- 8 tenders received
- 8 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 7 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Suppliers
DFP SERVICES LIMITED
- Companies House: 04123832
- Public Procurement Organisation Number: PZZZ-9725-WQBQ
1 West Durham St. Johns Road
Durham
DH7 8RD
United Kingdom
Email: bidteam@dfpservices.co.uk
Website: https://dfpservices.co.uk/
Region: UKC14 - Durham CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance
Sureserve Compliance Northwest Limited
- Companies House: 04072464
Norfolk House, 13 Southampton Place
London
WC1A 2AJ
United Kingdom
Email: scc-bidteam@sureserve.co.uk
Region: UKI31 - Camden and City of London
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 - South_ Heating, Ventilation and Air Conditioning (HVAC) Service & Maintenance
Contracting authority
Lancashire County Council
- Public Procurement Organisation Number: PBBJ-2179-TNXM
PO Box 100, County Hall
Preston
PR1 0LD
United Kingdom
Region: UKD45 - Mid Lancashire
Organisation type: Public authority - sub-central government