Scope
Description
The Authority wishes to invite Suppliers to tender for a Leisure Management System. The contract is for a period of 3 years 7 months with the optional extension of 2 x 2 years.
Contract 1
Supplier
Contract value
- £2,166,666 excluding VAT
- £2,600,000 including VAT
Above the relevant threshold
Award decision date
24 December 2025
Date assessment summaries were sent to tenderers
24 December 2025
Standstill period
- End: 8 January 2026
- 8 working days
Earliest date the contract will be signed
12 January 2026
Contract dates (estimated)
- 12 January 2026 to 24 August 2029
- Possible extension to 24 August 2033
- 7 years, 7 months, 13 days
Description of possible extension:
Option to extend 2 x 24 months
25 August 2029 - 24 August 2031
25 August 2031 - 24 August 2033
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
There is a risk of emerging cyber threats arising during the
Term of the contract which may require the Authority to request the Supplier make changes to the software system it provides under the contract to enable the system to operate safely and adequately protect personal information stored on the system.
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKE22 - North Yorkshire CC
Information about tenders
- 6 tenders received
- 3 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Procedure
Procedure type
Open procedure
Supplier
GLADSTONE MRM LIMITED
- Companies House: 01548633
- Public Procurement Organisation Number: PRHV-9662-QQBZ
Gladstone House Hithercroft Road
Oxfordshire
OX10 9BT
United Kingdom
Region: UKJ14 - Oxfordshire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
The North Yorkshire Council
- Public Procurement Organisation Number: PNXY-8263-XCNL
County Hall, Racecourse Lane
Northallerton
DL7 8AD
United Kingdom
Email: procurement@northyorks.gov.uk
Website: https://www.northyorks.gov.uk/
Region: UKE22 - North Yorkshire CC
Organisation type: Public authority - sub-central government