Scope
Reference
CAV-ITT-PROJECT_61635
Description
1. Purpose of Notice
Cardiff and Vale University Health Board (CAVUHB) is undertaking a pre‑market engagement exercise to inform potential suppliers of its intention to procure a new social prescribing digital platform with full integration to EMIS Web. The purpose of this notice is to gather information from the market on available solutions, technical capabilities, and indicative costs. Suppliers are invited to submit expressions of interest along with relevant details about their platform. This notice does not constitute a formal invitation to tender but will help shape the specification and approach for the subsequent procurement process. Following this engagement, CAVUHB will determine the most appropriate route to market based on the insight gathered from suppliers.
2. Background
CAVUHB currently uses the Elemental social prescribing platform across Primary, Community and Intermediate Care services. The Health Board is exploring alternative digital options that can enhance:
Integration with EMIS Web
Referral workflows for GPs and link workers
Assessment and outcome tracking
Patient self‑referral functionality
Reporting, analytics, and dashboards
Any future platform must also support SNOMED CT coding to ensure standardised data capture and NHS‑wide interoperability.
3. Scope of Interest
CAVUHB is seeking information from suppliers capable of delivering a social prescribing platform that provides:
Integration with EMIS Web, including two‑way data exchange for referrals, assessments, outcomes, and reporting
SNOMED CT‑coded data capture for referrals, interventions, and outcomes
Online/mobile self‑referral functionality for patients
Service directory management and analytical dashboards
Implementation support, training, and ongoing technical assistance
Suppliers are encouraged to provide:
An overview of their platform and functionality
Details of EMIS Web integration
SNOMED CT implementation approach
Indicative pricing model or cost ranges
References from NHS or Primary Care Network deployments
4. Objectives of Engagement
The objectives of this pre‑market engagement activity are to:
Identify suppliers capable of delivering a digital platform that meets the Health Board's needs
Gain insight into current market functionality, technical approaches, and cost models
Inform the development of the future specification
Total value (estimated)
- £70,000 excluding VAT
- £84,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2027
- Possible extension to 31 March 2028
- 2 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
- 85000000 - Health and social work services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Engagement
Engagement deadline
23 January 2026
Engagement process description
As part of this pre‑market engagement activity, Cardiff and Vale University Health Board will host a pre‑market engagement session on Tuesday, 20th January 2026. During this session, interested suppliers will participate in discussions and can provide short, informal demonstrations of their digital solutions. The purpose of the session is to understand market capability and explore how potential platforms could meet the Health Board's requirements for a future social prescribing system. Discussions will cover key areas such as system functionality, integration with clinical systems, data capture, reporting, implementation, and ongoing support. Participation will not be assessed and offers no advantage in any future procurement process. Full details, including timings and participation arrangements, will be shared with suppliers who express an interest.
To register your interest, please contact Marisa Riley at marisa.riley2@wales.nhs.uk.
Submission
Publication date of tender notice (estimated)
29 January 2026
Contracting authority
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
- Public Procurement Organisation Number: PXWV-6492-CGMN
Woodland House Maes y Coed Road
Cardiff
CF14 4HH
United Kingdom
Contact name: Marisa Riley
Telephone: 029 2150 1085
Email: marisa.riley2@wales.nhs.uk
Website: http://nwssp.nhs.wales/ourservices/procurement-services/
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - central government
Devolved regulations that apply: Wales