Scope
Reference
RHC-40
Description
Please note that this advert will be closed on 18th January 2026. No further expressions of interest will be accepted after this date.
The Royal Hospital Chelsea is looking to upgrade/change the current virtual environment. The current virtual environment is hosted on a VMWare platform by 3 Host (cluster), hosting a total of 27 servers and two Non-federated SAN. Though we are happy with VMWare as a solution, constant changes on price for licenses and difficult access to support has made us want to look for alternative solutions, like Nutanix, that can provide scalability, easy management, great security, fault tolerance, good analytics across the environment. We are requesting from the supplier to provide the Royal Hospital Chelsea with a quote for VMWare, Nutanix and another alternative solution. For comparison, pros and cons.
Any alternative solution must be able to work with:
• Microsoft Windows
• SQL Server
• Mitel solutions
• Sophos
• Linux
• Cent OS
Scope
The supplier is required to:
• To analyse the current environment to get a good understanding of what may be needed for the new solution(s) and for upgrading the VMWare
• Provide presentation of alternative solution(s)
• Provision of hardware for the new solution or upgrade of VMWare.
• Supplying, installing and configuring the new solution or upgrade of VMWare
• Migrate server and data from current system to the new solution or VMWare.
• Training staff on new solution (if the system is not VMWare).
• Test environment prior going live.
• Provision for working out hours is required in this project.
• Tools to easily update or updating host servers is a plus.
Total value (estimated)
- £0 including VAT
Above the relevant threshold
Contract dates (estimated)
- 24 March 2026 to 23 March 2029
- Possible extension to 23 March 2031
- 5 years
Description of possible extension:
2 x 1 year options available
Main procurement category
Services
CPV classifications
- 72222300 - Information technology services
Contract locations
- UKI - London
Participation
Legal and financial capacity conditions of participation
Please note that this advert will be closed on 18th January 2026. No further expressions of interest will be accepted after this date.
Must have "Find a tender" Registration Number in order for the issue of the ITT document. The ITT will not be issued without this.
The registration number must be provided when requesting the tender document
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Submission type
Tenders
Tender submission deadline
16 February 2026, 10:00am
Submission address and any special instructions
Please email david.williams@chelsea-pensioners.org.uk to request the invitation to tender document.
Must have "Find a tender" Registration Number in order for the issue of the ITT document. The ITT will not be issued without this.
www.chelsea-pensioners.org.uk (Not to be used for submission)
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
11 March 2026
Award criteria
| Name | Type |
|---|---|
| Quality | Quality |
| Price | Price |
Weighting description
The lowest 'Price' will be given the maximum score 40.00 and the remaining Tenderers will receive pro-rata scores in relation to how much higher their price is when compared to the lowest.
The response to the quality questions located at Appendix 1 to Annex A Notice to Tenderers, will be awarded a score using a weighted marking system; and has a maximum score of 60.00
All details are contained in the ITT document.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
STAGE 1
The RHC is evaluating your responses to Identify that a bidder understands the RHC's requirement and determine the level of service that the bidder will provide in fulfilling the requirement.
The top 3 bidders will progress to Stage 2
STAGE 2.
Stage two consists of a presentation that will be delivered to a team from the Royal Hospital Chelsea. Following stage 1, the three highest scoring tenders from that stage will be invited to participate for stage 2.
Contracting authority
Royal Hospital Chelsea
- Public Procurement Organisation Number: PHMD-6978-XGQN
Royal Hospital Road
London
SW3 4SR
United Kingdom
Region: UKI33 - Kensington & Chelsea and Hammersmith & Fulham
Organisation type: Public authority - sub-central government