Scope
Reference
ID 6205898
Description
CPD Supplies and Services division, in conjunction with Brown & Brown Group Ltd, are seeking to establish a 2 year Motor Insurance Policy to provide 3rd party cover on vehicles within the Northern Ireland Public Sector Fleet.
Total value (estimated)
- £14,500,000 excluding VAT
- £17,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2028
- 2 years
Main procurement category
Services
CPV classifications
- 66514110 - Motor vehicle insurance services
Contract locations
- UKN - Northern Ireland
Lot constraints
Description of how multiple lots may be awarded:
all lots must be awarded together
Lot 1. Motor Fleet insurance
Description
Lot 1 - Motor Fleet insurance
Lot value (estimated)
- £14,450,000 excluding VAT
- £17,340,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Motor Fleet excess Liability
Description
Lot 2 - Motor Fleet excess Liability
Lot value (estimated)
- £50,000 excluding VAT
- £60,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Motor Fleet insurance
Lot 2. Motor Fleet excess Liability
As per tender documentation
Technical ability conditions of participation
Lot 1. Motor Fleet insurance
Lot 2. Motor Fleet excess Liability
As per tender documentation
Submission
Enquiry deadline
28 January 2026, 3:00pm
Tender submission deadline
28 January 2026, 3:00pm
Submission address and any special instructions
Tenders to be submitted no later than 15.00 on 28 January 2026 to: alan.boal@bbrown.com
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://www.bbrown.com/uk/
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 February 2026
Recurring procurement
Publication date of next tender notice (estimated): 2 December 2027
Award criteria
| Name | Description | Type |
|---|---|---|
| AC 1 - Claims Response, Handling Process & Team | As per tender documents. Criteria weighting 30 percent |
Quality |
| AC2 - Risk Management - Capability and Support | As per tender documents. Criteria Weighting 5 percent |
Quality |
| AC 3 - contract cost | As per tender documents. Weighting 65 percent |
Cost |
Weighting description
35 per cent quality 65 percent cost
Other information
Payment terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Description of risks to contract performance
The Contracting Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Department of Finance
- Public Procurement Organisation Number: PVTL-7513-YWVJ
Clare House, 303 Airport Road West
BELFAST
BT3 9ED
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies and Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast