Scope
Reference
RMandC/2025/S-HPC/516
Description
This Horley Primary Cluster consists of 5 schools: 3 primary schools, 1 junior school and 1 infant school. The contract start date will be 1st September 2026 (TBC). You will be bidding for each school as individual lots and the Schools will be able to select their preferred company from the companies shortlisted to make presentations.
Total value (estimated)
- £5 excluding VAT
- £5 including VAT
Above the relevant threshold
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ26 - East Surrey
Not the same for all lots
Contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Manorfield Primary & Nursery School
Description
The school's address is Sangers Drive, Horley and has a roll of 225 pupils.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after 3 years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Charlwood Village Primary School
Description
The school's address is Chapel Road, Charlwood, Horley with a roll of 105 pupils.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Langshott Primary School
Description
The school's address is Smallfield Road, Horley with a roll of 419 pupils.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Meath Green Infant School
Description
The school's address is Kiln Lane, Horley with a roll of 269 pupils.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 1 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Lot 5. Meath Green Junior School
Description
The school's address is Greenfields Road, Horley with a roll of 360 pupils.
Lot value (estimated)
- £1 excluding VAT
- £1 including VAT
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Renewal possible after three years subject to satisfactory performance.
Same for all lots
CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Manorfield Primary & Nursery School
Lot 2. Charlwood Village Primary School
Lot 3. Langshott Primary School
Lot 4. Meath Green Infant School
Lot 5. Meath Green Junior School
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
2 February 2026, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
2 February 2026, 1:00pm
Submission address and any special instructions
Follow instructions in the Part 1 Document. Please email your Part 2 Response to all the Schools in this cluster and RM&C Consultants Ltd as detailed in the Part 1 Document. Alternatively you can submit your completed SQ Part 2 response via the mytenders portal https://www.mytenders.co.uk. Please do not embed your documents into the Part 2 document, provide your additional documents / policies as attachments.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
8 May 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Scoring Example | You will need to complete the SQ Part 2 document and use the Scoring Example to see what you will score. |
Quality |
Weighting description
Please complete the SQ Part 2 document and use the Scoring Example to see what you will score.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The first stage is the SQ's will be scored against the advertised template and the Schools will invite up to five companies achieving the pass mark for interview (you may achieve the pass mark but not be selected for the ITT stage), provided at least five suitable companies achieve the pass mark.
Contracting authority
Manorfield Primary & Nursery School (RM&C)
- Public Procurement Organisation Number: PVNM-6648-MMDD
Sangers Drive
Horley
RH6 8AL
United Kingdom
Region: UKJ26 - East Surrey
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
RM&C Consultants Ltd
Summary of their role in this procurement: Management Consultants in providing tender management to schools/trusts.
- Companies House: 04208069
Suthernwood View, Woodcote Road
Reading
RG8 0JJ
United Kingdom
Contact name: Tim Allen
Telephone: +44 7990327563
Email: Tim.allen@rmandcconsultants.co.uk
Website: http://www.rmandcconsultants.co.uk
Region: UKJ14 - Oxfordshire