Section one: Contracting authority/entity
one.1) Name and addresses
University of Strathclyde
Learning & Teaching Building, 49 Richmond Street
Glasgow
G1 1XU
Telephone
+44 7811592949
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gladstone Leisure Management System and Associated Services
Reference number
UOS-35458-S-2025
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.1.4) Short description
This Voluntary Ex-Ante Transparency (VEAT) notice relates to the renewal of the Provision of Gladstone Leisure Management System and Associated Services at the University of Strathclyde. The estimated value of the contract across a 60-month period is GBP 205,000, exclusive of VAT.
It is anticipated that the contract duration will be for an initial 36-month term, with the option to extend for up to an additional two 12-month periods.
The Contract is anticipated to commence on or after 19 January 2026.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £205,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 72590000 - Computer-related professional services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
University of Strathclyde
two.2.4) Description of the procurement
This Contract will include but will not be limited to;
Gladstone Site Licences - Annual Support
APIs and support
Connectors
Universal Reporting Connector
Gladstone360 - Access Cloud Control API Support
Hosting
Associated services
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
The University requires a Leisure Management System (LMS) to support its facilities operations. Gladstone MRM Limited is the sole provider of the specific LMS currently in use. This software has been implemented and fully operational at the University since circa 2018, following a compliant tender process. Over this period, it has become embedded in the University’s systems and processes.
Due to the proprietary nature of the software, its deep integration, and the operational reliance developed over several years, there is no suitable alternative on the market that would provide equivalent functionality without significant disruption. Transitioning to a different system would incur substantial cost, operational risk, and service disruption.
Therefore, this procurement qualifies as an exception under the Directive, allowing a direct award to Gladstone to ensure continuity of service, preserve system integrity, and avoid unnecessary costs.
As such, this contract shall be awarded under Regulation 33 (1) (b) (ii) as the University intends to award this public contract following the negotiated procedure without prior publication of a contract notice as the competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
UOS-35458-S-2025
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
18 November 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Gladstone MRM Limited
Hithercroft Road
Wallingford
OX10 9BT
Telephone
+44 7881013859
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £205,000
Section six. Complementary information
six.3) Additional information
It should be noted that this VEAT notice is intended to inform the market of the intention to award a contract under The Public Contracts (Scotland) Regulations 2015 Regulation 33(1)(b)(ii) and whilst the system requires an award date before the notice publication for the avoidance of doubt it should be noted that the contract has not been entered into before the publication of this notice. The University intends to enter into the contract on or after 19/01/2026.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=815111.
(SC Ref:815111)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
GLASGOW
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland)Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.