Scope
Reference
CT02
Description
The Council wide provision of janitorial products and equipment that specifies the usage of the product, with instructions and advice and guidance on the tasks and area / environment of work.
Total value (estimated)
- £366,000 excluding VAT
- £439,200 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 1 April 2028
- Possible extension to 1 April 2030
- 4 years, 1 day
Description of possible extension:
2 x 12 month optional extensions
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 39800000 - Cleaning and polishing products
- 39830000 - Cleaning products
Contract locations
- UKE32 - Sheffield
Participation
Legal and financial capacity conditions of participation
15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability - minimum of £10,000,000 (ten million pounds) (ii) Public Liability - minimum of £5,000,000 (five million pounds) (iii) Product Liability - minimum of £5,000,000 (five million pounds) (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre contract signature.)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
8 January 2026, 12:00pm
Tender submission deadline
19 January 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
4 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 15 December 2027
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Quality | Quality | 40% |
| Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
This tender is for products already purchased therefore, preliminary market engagement was not required.
Contracting authority
Sheffield City Council
- Public Procurement Organisation Number: PPQT-9425-JWVM
Town Hall, Pinstone Street,
Sheffield
S1 2HH
United Kingdom
Contact name: Rachael Ackernley
Telephone: +44 01142734567
Email: Rachael.Ackernley@sheffield.gov.uk
Website: http://sheffield.gov.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government