Scope
Reference
ITT/2025/MECH
Description
Star Academies are looking to run an FTS (above threshold) compliant tender under PA2023 to appoint up to two suitable suppliers across each lot (region) in a dual sourced contract arrangement (please note that at Star's discretion a single supplier may be appointed to a lot where the scoring is strongly weighted in one supplier's favour). The suppliers selected will be able to provide a complete Mechanical Services package (including AC, AHU's, Boiler Servicing, gas and pressure system testing) all in accordance with SFG20 and the final ITT documents. The supplier must also be able to provide reactive maintenance and a 24 hour call out facility 365 days/year across each lot for which they wish to bid.
Total value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2029
- Possible extension to 1 May 2031
- 5 years, 1 day
Description of possible extension:
Two optional 12 month extensions
Main procurement category
Services
CPV classifications
- 50700000 - Repair and maintenance services of building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50730000 - Repair and maintenance services of cooler groups
Lot constraints
Description of how multiple lots may be awarded:
Each lot will be awarded on its own outcome
Not the same for all lots
Contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1 - North West
Description
Cheshire, Cumbria, Greater Manchester, Lancashire, Merseyside
Lot value (estimated)
- £565,000 excluding VAT
- £678,000 including VAT
Contract locations
- UKD - North West (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - West Yorkshire
Description
Bradford, Calderdale, Kirklees, Leeds, Wakefield
Lot value (estimated)
- £235,000 excluding VAT
- £282,000 including VAT
Contract locations
- UKE4 - West Yorkshire
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 - West Midlands
Description
Birmingham, Coventry, Dudley, Sandwell, Solihull, Walsall, Wolverhampton
Lot value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Contract locations
- UKG - West Midlands (England)
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1 - North West
Lot 2. Lot 2 - West Yorkshire
Lot 3. Lot 3 - West Midlands
Please see PSQ document which is freely available at https://www.in-tendhost.co.uk/educationportal/aspx/Home
Technical ability conditions of participation
Lot 1. Lot 1 - North West
Lot 2. Lot 2 - West Yorkshire
Lot 3. Lot 3 - West Midlands
Please see PSQ document which is freely available at https://www.in-tendhost.co.uk/educationportal/aspx/Home
Particular suitability
Lot 1. Lot 1 - North West
Lot 2. Lot 2 - West Yorkshire
Lot 3. Lot 3 - West Midlands
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
21 January 2026, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
30 January 2026, 12:00pm
Submission address and any special instructions
Submitted on Intend - https://www.in-tendhost.co.uk/educationportal/aspx/Home
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 1. Lot 1 - North West
Lot 2. Lot 2 - West Yorkshire
Lot 3. Lot 3 - West Midlands
1 to 4 suppliers per lot
Award decision date (estimated)
30 April 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | As per PSQ documentation including - Minimum criteria (Pass/Fail) - Technical capability (scored) - pricing, infrastructure & response and Sector experience & references. |
Price |
Weighting description
As per PSQ documentation including
- Minimum criteria (Pass/Fail)
- Technical capability (scored) - pricing, infrastructure & response and Sector experience & references.
Other information
Payment terms
30 days
Description of risks to contract performance
There may be some additional assets within the schools which are not identified on the current asset list
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1 - The Procurement Specific Questionnaire (PSQ) which will allow the trust to shortlist up to four (4) suppliers per lot who meet the minimum requirements and score highest on the pricing, technical and competency questions in Part 3.
Stage 2 - These shortlisted suppliers will progress to the second stage of the process, the Invitation to Tender (ITT) stage where further technical capability will be tested along with more refined pricing.
Stage 3 - Following ITT submissions and initial evaluations, feedback will be provided to all suppliers and a third stage will commence where suppliers will have the opportunity to submit a best and final offer submission which will then be used for final evaluation and scoring.
Every supplier must meet the mandatory minimum requirements which are detailed in Parts 1 and 2. Any suppliers who do not meet these requirements will be deemed unsuccessful and will not be shortlisted for the ITT stage (stage 2).
Documents
Documents to be provided after the tender notice
All freely available at https://www.in-tendhost.co.uk/educationportal/aspx/Home
Contracting authority
STAR ACADEMIES
- Companies House: 07353849
Star Academies
Blackburn
BB1 2HT
United Kingdom
Region: UKD41 - Blackburn with Darwen
Organisation type: Public authority - sub-central government