Scope
Description
Belfast City Council invites Tenders from suitably qualified and experienced economic operators 'Bidders' for the provision of a production management service.
This ITT sets out the information which is required by the Council to assess the suitability of Bidders' legal and financial capacity and technical ability 'Conditions of Participation' to meet the ITT
Contract 1
Supplier
Contract value
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Date signed
17 December 2025
Contract dates
- 2 February 2026 to 1 February 2028
- Possible extension to 1 February 2030
- 4 years
Description of possible extension:
Option to extend for a further 2 years (1+1)
Main procurement category
Services
Options
The right to additional purchases while the contract is valid.
The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: -
Additional production management services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs.
Additional events - the Council may require production management services at a range of one off events across the contract period.
The Council reserves the right to add or remove items from the Contract in line with the Council's requirements. Where the Council identifies an additional event(s) or items to be added the Contractor is expected to price based on similar items priced in the Pricing Schedule.
Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and the Procurement Regulations 2024.
CPV classifications
- 79952000 - Event services
- 92300000 - Entertainment services
- 92000000 - Recreational, cultural and sporting services
Contract locations
- UKN - Northern Ireland
Justification for not setting key performance indicators
KPIs have not been set as the service is event‑specific and variable in scope. Performance is managed through agreed event plans, statutory compliance, and post‑event reporting rather than fixed indicators, ensuring a flexible and proportionate approach.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
Show Inc Uk
- Companies House: NI605427
Unit 1, 44 to 58 Dargan Crescent
Belfast
BT39JP
United Kingdom
Email: turlough@showincuk.com
Region: UKN06 - Belfast
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1
Contracting authority
Belfast City Council
- Public Procurement Organisation Number: PQXY-5321-CGZM
9-21 Adelaide Street
Belfast
BT2 8DJ
United Kingdom
Email: cps@belfastcity.gov.uk
Region: UKN06 - Belfast
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland