Scope
Description
The successful Supplier will be required to provide Cleaning services for ten schools within the trust, six secondary schools and four primaries situated in East Norfolk, centered around Norwich and Northern Suffolk.
The Sapientia Education Trust (SET) was established in 2016 with the purpose of bringing like-minded schools together to work in partnership to deliver a world class education to pupils in Norfolk and Suffolk. The term Sapientia comes from the motto of the founding school, Wymondham College, and means wisdom.
'Our work is cross-phase and involves a strong commitment to staff development and on-going training for all staff in our schools. We believe that collaboration and partnership work helps raise standards and we work with a range of schools within and beyond our Trust.'
Current catering service annual turnover for the nine schools in scope is estimated to be in excess of £1.1million per annum
The principal aim of this process will be to realise the benefits of a single specialist service provider. This is a key strategic project that will bring the trust from three existing service providers and two schools that self -deliver into one bundled contract, with an output specification defined that should attract in-form education sector caterers to make confident and commercially attractive bids.
The intention of the process is to bring the majority of the trust's cleaning services under one service provider - with the objective to achieve a higher consistent level of quality in each school, primary or secondary, than is currently being achieved by the mix of service providers and in-house operation. A further aim is for better communication and more evidence of service assurance at both school and at trust level.
The ITT process will focus bidders questions to assure that the process has the right mix and weightings of qualitative measurements to demonstrate the Trust's desire for enduring quality alongside fair and competitive value; which will allow the best fit contractor to succeed.
Please see PSQ Document for more information.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Norfolk:-School-cleaning-services./YC643YU428
To respond to this opportunity, please click here:
Total value (estimated)
- £5,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
1+1
Please see PSQ Document for more information.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKH16 - North and West Norfolk
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 January 2026, 12:00pm
Submission type
Tenders
Tender submission deadline
26 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
27 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Criterion 1 | Quality | 70% |
| Criterion 2 | Cost | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please see PSQ document for more information.
Contracting authority
Sapientia Education Trust
- Public Procurement Organisation Number: PRCL-6932-LTDD
Sapientia Education Trust, Wymondham College, Wymondham
Norfolk
NR18 9SZ
United Kingdom
Telephone: 01276 673896
Region: UKH17 - Breckland and South Norfolk
Organisation type: Public authority - sub-central government