Scope
Reference
EBBC - 038671
Description
Lewes District Council and Eastbourne Borough Council are seeking a partner to deliver a comprehensive windows and doors installation and repairs service across their combined housing stock of approximately 6,700 homes.
The Councils have a duty to maintain and improve their housing stock to ensure that homes are safe, secure, energy-efficient, and in good condition. One key aspect of this responsibility is the planned replacement of windows and doors as part of an ongoing asset management programme.
Lot 1. Lot 1
Description
LDC - Windows & Doors
Lot 2. Lot 2
Description
EBC - Windows & Doors
Contract 1. LDC - Windows & Doors
Lots
Lot 1. Lot 1
Supplier
Contract value
- £10,750,000 excluding VAT
- £12,900,000 including VAT
Above the relevant threshold
Award decision date
8 December 2025
Date assessment summaries were sent to tenderers
8 December 2025
Standstill period
- End: 29 December 2025
- 8 working days
Earliest date the contract will be signed
31 January 2026
Contract dates (estimated)
- 1 April 2026 to 30 September 2030
- Possible extension to 30 September 2035
- 9 years, 5 months, 30 days
Description of possible extension:
A period or periods up to a total of 5 years
Main procurement category
Works
CPV classifications
- 45421130 - Installation of doors and windows
Contract locations
- UKJ22 - East Sussex CC
Contract 2. EBC - Windows & Doors
Lots
Lot 2. Lot 2
Supplier
Contract value
- £13,500,000 excluding VAT
- £16,200,000 including VAT
Above the relevant threshold
Award decision date
8 December 2025
Date assessment summaries were sent to tenderers
8 December 2025
Standstill period
- End: 29 December 2025
- 8 working days
Earliest date the contract will be signed
31 January 2026
Contract dates (estimated)
- 1 April 2026 to 30 September 2030
- Possible extension to 30 September 2035
- 9 years, 5 months, 30 days
Description of possible extension:
A period or periods up to a total of 5 years
Main procurement category
Works
CPV classifications
- 45421130 - Installation of doors and windows
Contract locations
- UKJ22 - East Sussex CC
Information about tenders
Lot 1. Lot 1
- 9 tenders received
- 9 tenders assessed in the final stage:
- 9 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 8 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
- COLOURS DECORATING LIMITED
- LEE SULLIVAN CONTRACT FLOORING LTD
- MPG MAINTENANCE GROUP LIMITED
- SONNY MAINTENANCE LIMITED
- AURORA BUILDING GROUP LTD
- SOVEREIGN GROUP LIMITED
- J. CHEESMUR & SONS (LEWES) LIMITED
- NZR WINDOWS & DOORS LIMITED
Lot 2. Lot 2
- 9 tenders received
- 9 tenders assessed in the final stage:
- 9 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 8 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Procedure
Procedure type
Open procedure
Suppliers
1ST CALL TD MAINTENANCE LTD
- Companies House: 11917115
- Public Procurement Organisation Number: PWNP-5833-NTZW
37 Forest Close
Crawley
RH10 4LU
United Kingdom
Region: UKJ28 - West Sussex (North East)
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
AURORA BUILDING GROUP LTD
- Companies House: 15002027
- Public Procurement Organisation Number: PZWY-6651-RCTP
119a George V Avenue
Worthing
BN11 5SA
United Kingdom
Website: http://www.abg-ltd.com
Region: UKJ27 - West Sussex (South West)
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Booker & Best Ltd
- Companies House: 3932673
- Public Procurement Organisation Number: PTZY-3188-VZJV
Windmill House, Windmill Road
St Leonards on Sea
TN38 9BY
United Kingdom
Email: mail@bookerbest.co.uk
Website: http://www.bookerbest.co.uk
Region: UKJ22 - East Sussex CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. LDC - Windows & Doors
Contract 2. EBC - Windows & Doors
COLOURS DECORATING LIMITED
- Companies House: 03902490
- Public Procurement Organisation Number: PWQR-4839-WLXM
Office 7 15-20 Gresley Road
St Leonards On Sea
TN38 9PL
United Kingdom
Website: http://www.colours-ltd.com
Region: UKJ22 - East Sussex CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
J. CHEESMUR & SONS (LEWES) LIMITED
- Companies House: 03565627
- Public Procurement Organisation Number: PWBL-1116-MYHV
Cobbe Barns
Lewes
BN8 6JU
United Kingdom
Website: http://www.cheesmur.co.uk
Region: UKJ22 - East Sussex CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
LEE SULLIVAN CONTRACT FLOORING LTD
- Companies House: 05512603
- Public Procurement Organisation Number: PZGD-8392-LYYN
Unit 3 , Westergate Business Centre
Westergate Road, Brighton and Hove
BN2 4QN
United Kingdom
Website: https://www.leesullivan-brighton.co.uk/
Region: UKJ21 - Brighton and Hove
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
MPG MAINTENANCE GROUP LIMITED
- Companies House: 08411331
- Public Procurement Organisation Number: PZRZ-6641-CGNM
Unit 3f The Birches
East Grinstead
RH19 1XZ
United Kingdom
Website: http://www.mpg-maintenance.com
Region: UKJ28 - West Sussex (North East)
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
NZR WINDOWS & DOORS LIMITED
- Companies House: 03917768
- Public Procurement Organisation Number: PRZN-6146-PGLZ
The Old Barn Off Wood Street
Swanley
BR8 7PA
United Kingdom
Website: https://nzrwindowsanddoors.co.uk/
Region: UKJ46 - West Kent
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
SONNY MAINTENANCE LIMITED
- Companies House: 04571150
- Public Procurement Organisation Number: PGJX-7473-NVXP
Railview Lofts
Eastbourne
BN21 3XE
United Kingdom
Website: http://www.sm-g.co.uk
Region: UKJ22 - East Sussex CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
SOVEREIGN GROUP LIMITED
- Companies House: 01089940
- Public Procurement Organisation Number: PNCW-2181-RXRQ
Vale Street Mill
Lancs
BB9 0TA
United Kingdom
Website: http://www.sov-group.co.uk
Region: UKD46 - East Lancashire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contracting authorities
Lewes District Council
- Public Procurement Organisation Number: PPZM-9295-YZXX
6 High Street
Lewes
BN7 2AD
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government
Eastbourne Borough Council
- Public Procurement Organisation Number: PYYT-2735-CVVJ
Town Hall
Eastbourne
BN21 4UG
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government