Section one: Contracting authority
one.1) Name and addresses
NHS Mid and South Essex Integrated Care Board
Phoenix House, Christopher Martin Road
Basildon, Essex
SS14 3HG
Country
United Kingdom
Region code
UKH3 - Essex
National registration number
8QE
Internet address(es)
Main address
www.midandsouthessex.ics.nhs.uk
Buyer's address
https://attain.ukp.app.jaggaer.com
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Urgent Award for NHS Mid and South Essex ICB Community Dermatology and Teledermatology Virtual Triage and Photography Clinics
Reference number
ACE-0853-2025-MSE
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Mid and South Essex Integrated Care Board have re-awarded an urgent contract for a 6 month extension for the provision of Community Dermatology and Tele dermatology Virtual Triage and Photography Clinics. This includes delivering the main element of Community Dermatology by the existing main provider- Mayflower Healthcare Alliance Limited and the Tele dermatology Virtual Triage and Photography Clinics Service sub contracting arrangements for the existing sub contract provider ICS Operations Trading as (Xyla) for the Tele dermatology Virtual Triage and Photography Clinics Service. This is under Regulation 14 of the Health Care Services (Provider Selection Regime) Regulations 2023 (PSR 23).
This is for a period of 6 months from the 01st October 2025 to the 31th March 2026 as the current Procurement timeline has slipped this urgent award to allow both incumbent providers to continue whilst the mobilisation is undertaken- to ensure continuity and patient safely.
This notice is confirmation of an award having been made due to an urgent circumstance and delaying the award of the contract was considered as having been likely to pose a risk to patient or public safety and to protect the health of these patients.
The contract is awarded for both providers 1st October 2025 - 31st March 2026. The estimated contract value is for the 6 months is £415,970.80 with a 3-month notice period for Mayflower Healthcare Alliance Limited and £754,752.00 for ICS Operations Trading as (Xyla). The total value for both services is £1170722.80.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,170,722.80
two.2) Description
two.2.2) Additional CPV code(s)
- 85323000 - Community health services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Mid and South Essex Health Economy
two.2.4) Description of the procurement
The Contracting Authority NHS Mid and South Essex Integrated Care Board has awarded an Urgent six month contract to Mayflower Healthcare Alliance Limited and ICS Operations ( Xyla).
The contract commenced on 01st October 2025 and will expire on the 31st March 2026 with an estimated aggregate contract value of 1170722.80
Decision makers are: NHS Mid and South Essex ICB Executive Team
No conflicts of interest have been identified
two.2.5) Award criteria
Quality criterion - Name: No realistic alternative provider / Weighting: 100
Price - Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This urgent contract has been awarded under Urgent award – as the current Procurement timeline has slipped this urgent award to allow both incumbent providers to continue whilst the mobilisation is undertaken- to ensure continuity and patient safely.
Decision makers are: - Finance and Investment Committee and Main ICB Board.
Conflicts of interest identified among committee: [0], None Declared. The non-conflicted members have assessed the nature and risk of this conflict, and have decided which steps to take to avoid or manage it. Recused from that agenda item where the conflict existed. COI is managed using the ICB COI process along with NHSE COI guidance and the PSR Regulation 21 and guidance.
The contract is awarded for both providers 1st October 2025 - 31st March 2026. The estimated contract value is for the 6 months is £415,970.80 with a 3-month notice period for Mayflower Healthcare Alliance Limited and £754,752.00 for ICS Operations Trading as (Xyla). The total value for both services is £1170722.80.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Title
Community Dermatology
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 October 2024
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mayflower Healthcare Alliance Limited
Heybridge House, Southend Road,
Billericay, Essex, England,
CM11 2PL
Country
United Kingdom
NUTS code
- UKH3 - Essex
National registration number
07665222
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £415,970.80
Section five. Award of contract
Title
Teledermatology Virtual Triage and Photography Clinics
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 October 2025
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ICS OPERATIONS T/A XYLA
9 Appold Street,
London, United Kingdom
EC2A 2AP
Country
United Kingdom
NUTS code
- UKI - London
National registration number
04793945
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £754,752
Section six. Complementary information
six.3) Additional information
This is a Urgent award of a contract for the Provision of Community Dermatology and Tele dermatology Virtual Triage and Photography Clinics Service and the Procurement route for Urgent Awards was used.
Decision makers are: Finance and Investment Committee and ICB Main Board.
Conflicts of interest identified among committee: [0], None Declared. The non-conflicted members have assessed the nature and risk of this conflict and have decided which steps to take to avoid or manage it. Recused from that agenda item where the conflict existed. COI is managed using the ICB COI process along with NHSE COI guidance and the PSR Regulation 21 and guidance.
.
The contract is awarded for both providers 1st October 2025 - 31st March 2026. The estimated contract value is for the 6 months is £415,970.80 with a 3-month notice period for Mayflower Healthcare Alliance Limited and £754,752.00 for ICS Operations Trading as (Xyla). The total value for both services is £1170722.80.
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom