Scope
Reference
EBBC - 038316
Description
Lewes District Council and Eastbourne Borough Council's current Grounds Maintenance Services Contract expires on 31st March 2026. This contract presents an opportunity for experienced contractors to deliver high-quality grounds maintenance services in our beautiful parks and much-loved green spaces. We are seeking committed partners who can help maintain and enhance our outdoor spaces to the highest standards.
The services provided by the Bidder will mainly be but not limited to the following:
• Annual Bedding Maintenance to include wildflower planting where appropriate
• Fine turf maintenance operations
• Cleaning of changing rooms and sports pitch maintenance
• Grass cutting
• Path sweeping
• Shrub bed maintenance - including roses and herbaceous borders
• Maintenance of nature and environmental sites.
• Hedge cutting
• Cemetery operations
Bidders are expected to be able to deliver everything detailed within the Specification included within the Tender Documents.
Lot LOT-0001. Eastbourne Borough Council Grounds Maintenance Service
Description
Grounds Maintenance Services for the Eastbourne Borough area
Lot LOT-0002. Lewes District Council Grounds Maintenance Service
Description
Grounds Maintenance services for the Lewes District area
Contract 1. Lot 1 - Eastbourne Borough Council Area
Lots
Lot LOT-0001. Eastbourne Borough Council Grounds Maintenance Service
Supplier
Contract value
- £12,454,262.20 excluding VAT
- £14,945,114.64 including VAT
Above the relevant threshold
Award decision date
9 December 2025
Date assessment summaries were sent to tenderers
9 December 2025
Standstill period
- End: 24 December 2025
- 8 working days
Earliest date the contract will be signed
31 January 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2036
- 10 years
Description of possible extension:
A period or periods up to a total of 5 years
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKJ22 - East Sussex CC
Contract 2. Lot 2 - Lewes District Council Area
Lots
Lot LOT-0002. Lewes District Council Grounds Maintenance Service
Supplier
Contract value
- £9,529,721.80 excluding VAT
- £11,435,666.16 including VAT
Above the relevant threshold
Award decision date
9 December 2025
Date assessment summaries were sent to tenderers
9 December 2025
Standstill period
- End: 24 December 2025
- 8 working days
Earliest date the contract will be signed
31 January 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2031
- Possible extension to 31 March 2036
- 10 years
Description of possible extension:
A period or periods up to a total of 5 years
Main procurement category
Services
CPV classifications
- 77314000 - Grounds maintenance services
Contract locations
- UKJ22 - East Sussex CC
Information about tenders
Lot LOT-0001. Eastbourne Borough Council Grounds Maintenance Service
- 4 tenders received
- 4 tenders assessed in the final stage:
- 2 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Lot LOT-0002. Lewes District Council Grounds Maintenance Service
- 3 tenders received
- 3 tenders assessed in the final stage:
- 1 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 2 suppliers unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Submission
Submission type
Tenders
Procedure
Procedure type
Competitive flexible procedure
Suppliers
GLENDALE COUNTRYSIDE LIMITED
- Companies House: 02121098
- Public Procurement Organisation Number: PHDB-1755-BJLL
The Stables Duxbury Park
Chorley
PR7 4AT
United Kingdom
Email: busdev@glendale-services.co.uk
Website: http://www.glendale-services.co.uk
Region: UKD47 - Chorley and West Lancashire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 - Eastbourne Borough Council Area
Contract 2. Lot 2 - Lewes District Council Area
idverde Limited
- Companies House: 3542918
- Public Procurement Organisation Number: PBZB-3875-LXHX
Octavia House, Westwood Business Park, Westwood Way
Coventry
CV4 8JP
United Kingdom
Website: http://www.idverde.co.uk
Region: UKG33 - Coventry
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
P J CHAFFIN LIMITED
- Companies House: 05883973
- Public Procurement Organisation Number: PLQR-4899-LPHP
Chapter House Priesthawes Farm
Polegate
BN26 6QU
United Kingdom
Website: http://www.chaffinworks.com
Region: UKJ22 - East Sussex CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
SOUTHERN LAND SERVICES LIMITED
- Companies House: 04392004
- Public Procurement Organisation Number: PDLC-7455-PJHY
4 Cornfield Terrace
Eastbourne
BN21 4NN
United Kingdom
Region: UKJ22 - East Sussex CC
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contracting authorities
Eastbourne Borough Council
- Public Procurement Organisation Number: PYYT-2735-CVVJ
Town Hall
Eastbourne
BN21 4UG
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government
Lewes District Council
- Public Procurement Organisation Number: PPZM-9295-YZXX
6 High Street
Lewes
BN7 2AD
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government