Scope
Description
Places for People are looking to engage with the market to obtain further information about SaaS offerings for an ERP system. We are keen to understand the market(s) to refine our requirements and shape our proposal for a potential formal tender process.
Places for People are undertaking a pre-market engagement to consult with several potential suppliers. This is a pre-market engagement only and is intended to help inform our thinking and support us in determining our next steps.
Please note that this should be deemed as market research to assist Places for People. This should not be deemed as a formal part to the procurement process. It is not a negotiation and should not be seen as one or interpreted as one.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
Total value (estimated)
- £8,000,000 excluding VAT
- £9,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 19 October 2026 to 18 October 2036
- Possible extension to 17 October 2041
- 14 years, 11 months, 30 days
Main procurement category
Services
CPV classifications
- 48451000 - Enterprise resource planning software package
- 72222000 - Information systems or technology strategic review and planning services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
9 January 2026
Engagement process description
Places for People's current ERP contract has been in place for a decade, providing the backbone for our core business operations and supporting our strategic objectives across the organisation. This long-standing partnership has allowed us to manage our processes efficiently; however, as the contract is set to expire in 2029, it is essential that we begin to look ahead and evaluate the evolving technology landscape to ensure we continue to meet the needs of our business and stakeholders.
Recognising the significance of a potential transition, we are actively reaching out to the market as part of a comprehensive pre-market engagement exercise. Our aim is to assess the latest advancements in ERP solutions, including new functionalities, system architectures, and integration capabilities, as well as to understand the direction of industry best practices. This proactive approach will help us identify opportunities to enhance our operations, improve value for money, and ensure compatibility with both current and future organisational priorities.
By consulting with a range of potential suppliers, we hope to gather critical insights into the strengths and limitations of modern SaaS ERP offerings. These insights will directly inform the drafting of our tender documents, helping us to articulate requirements that are both ambitious and realistic, and aligned with the latest technological innovations. This process is designed not only to ensure a seamless transition when our current contract concludes, but also to position Places for People at the forefront of digital transformation within our sector.
Ultimately, our goal is to ensure that our next ERP investment provides a robust, flexible, and future-proof platform capable of underpinning our continued growth and success, while supporting our mission to deliver aspirational homes and communities.
Key Dates:
Submission Deadline: Friday 9th January
Shortlist for Demos: Friday 16th January
Demos and Clarifications: 21st January - 30th January
Please note: Participation in this preliminary market engagement does not guarantee involvement in subsequent stages. Places for People reserves the right to determine the scope and format of engagement activities, including demonstrations. We may not invite all respondents to follow-up sessions or demos, and selection will be based on relevance to the requirements and the objectives of the engagement.
Submission
Publication date of tender notice (estimated)
20 April 2026
Contracting authority
Places for People
- Public Procurement Organisation Number: PCLC-2366-MYPY
South Rings Business Park, Armitage, 18 Craven Drive
Preston
PR5 6BZ
United Kingdom
Telephone: 01772 897200
Region: UKD45 - Mid Lancashire
Organisation type: Public authority - sub-central government