Scope
Description
This procurement is for the provision of Plumbing and gas service , replacements and responsive repairs associated. Full details are available in the documents attached
Total value (estimated)
- £437,500 excluding VAT
- £525,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2030
- 4 years
Description of possible extension:
A one year extension may be awarded if the contract is running well, this decision is wholly at the discretion
Main procurement category
Works
CPV classifications
- 44620000 - Central-heating radiators and boilers and parts
- 45330000 - Plumbing and sanitary works
Contract locations
- UKJ2 - Surrey, East and West Sussex
Participation
Legal and financial capacity conditions of participation
As displayed in the documents
Technical ability conditions of participation
As displayed in the documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
21 January 2026, 4:59pm
Tender submission deadline
21 January 2026, 5:00pm
Submission address and any special instructions
Submissions must be submitted via the myTenders website www.mytenders.co.uk
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
6 February 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Qualitative Questions | Qualitative questions as described in the Tender Questions |
Quality | 60.00% |
| Cost | Cost as laid out in the pricing document (6) |
Cost | 40.00% |
Other information
Payment terms
Standard terms invoices are paid after 30 days for invoices that are validated with a work order or in some cases a purchase order.
Description of risks to contract performance
Performance will be tracked based on performance of items outlined in this tender
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Contract is a renewal of a standard service contract maintaining Gas and plumbing fixtures - market requirement is well understood. Therefore without a material value addition to supplier or customer side no market engagement is required.
Contracting authority
Southdown Housing Association
- Mutuals Public Register: 20755R
2 Bell Lane
Lewes
BN7 1JU
United Kingdom
Contact name: Will Jeffery
Telephone: +441273405800
Email: purchasing.tenders@southdown.org
Website: http://www.southdown.org
Region: UKJ22 - East Sussex CC
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)