Scope
Reference
WCPR-208
Description
Weston College is seeking tenders for the servicing, repair and maintenance of Refuge Communications Systems across its estate. These systems are critical for emergency evacuation and compliance with BS5839-9. The contract will cover five main system types: Complus Teltronic, Sovereign Fire and Security, Cooper VoCALL, EVCS Compact, and Pentech Electronics Ltd Model Series 6000. These communications systems are based across the Weston College Estate Campuses.
Total value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 2 March 2028
- Possible extension to 2 March 2029
- 3 years, 1 day
Description of possible extension:
The initial period of the contract will be 2 years + 1 year, to be reviewed prior to the end of the initial period.
Main procurement category
Services
CPV classifications
- 50334400 - Communications system maintenance services
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Conditions of participation
Suppliers must submit an Expression of Interest (EOI) by the stated deadline in order to receive the Invitation to Tender (ITT) documentation. The ITT contains the full instructions and mandatory requirements for responding to this opportunity. Failure to submit an EOI will mean the ITT is not issued, and any subsequent submission will not be evaluated.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 December 2025, 12:00pm
Tender submission deadline
16 January 2026, 12:00pm
Submission address and any special instructions
(1) Completed ITT documents must be returned via email to WCGTender@weston.ac.uk by 16/01/2026 at midday. Late submissions or submissions sent, or copied, to any other address will not be considered.
Tenders may be submitted electronically
No
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Service specific detail | Quality | 20% |
| Financial | Price | 20% |
| Innovation and added value | Quality | 10% |
| Account management | Quality | 10% |
| People and mobilisation | Quality | 10% |
| Added & Social Value | Quality | 10% |
| Business continuity and Disaster planning | Quality | 10% |
| Presentation | Quality | 10% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Documents
Associated tender documents
1. External Services Open Process Tender Framework - Refuge Communication System.pdf
Contracting authority
Weston College
- UK Register of Learning Providers (UKPRN number): 10007459
- Public Procurement Organisation Number: PDXW-8796-BVPP
Knightstone Road
Weston-super-Mare
BS23 2AL
United Kingdom
Email: WCGTender@weston.ac.uk
Website: http://www.weston.ac.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government