Scope
Reference
101826
Description
As part of the Council's services, we offer an event facility for both external customers (weddings etc.) and internal customers (supplier events, community events etc.) at the Town Hall. These events have the option of having catering included on a fixed price per head basis. As the catering facility is an essential part of the event space offering, we are looking to undertake a procurement exercise to secure a new contract for the provision of catering and bar facilities for internal and external catering events within all the council's premises (primarily Town Hall) used as a hire venue. There will also be the occasional requirement to cater for other large events such as the Lord Mayor may require from time to time. The new procurement exercise will be split into the following Lots: • Lot 1 - Catering Service for Internal and External Events • Lot 2 - Catering Service for Business Meetings and Training • Lot 3 - Full Bar Service of Alcoholic and Soft Drinks
Contract 1. Town Hall Catering
Supplier
Contract value
- £187,083 excluding VAT
- £224,499 including VAT
Below the relevant threshold
Date signed
17 November 2025
Contract dates
- 17 November 2025 to 31 October 2026
- Possible extension to 31 October 2027
- 1 year, 11 months, 14 days
Description of possible extension:
1 x 12 month optional extension
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UKE32 - Sheffield
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Supplier
PTJ Catering Limited
- Public Procurement Organisation Number: PCNN-9199-NBTW
13 Marland House
Barnsley
S70 2LW
United Kingdom
Region: UKE31 - Barnsley, Doncaster and Rotherham
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Town Hall Catering
Contracting authority
Sheffield City Council
- Public Procurement Organisation Number: PPQT-9425-JWVM
Town Hall, Pinstone Street,
Sheffield
S1 2HH
United Kingdom
Contact name: Tim Dent
Telephone: +44 01142053646
Email: tim.dent@sheffield.gov.uk
Website: http://sheffield.gov.uk
Region: UKE32 - Sheffield
Organisation type: Public authority - sub-central government