Scope
Reference
N/A
Description
The Client wishes to employ a suitably experienced and qualified contractor to undertake the management and maintenance of the Langdon Hills District Heating System
The services that this contract is expected to include relate to four discrete elements namely (i) Supply of Energy, (ii) Maintenance of District Heating Plant, (iii) Meter Reading and Billing Support (iv) Lighting
The production and supply of hot water to meet the demand across the Estate for space heating and domestic hot water.
Maintain the primary distribution circuits, temperature and quantity of hot water necessary to meet the demand across the Estate for space heating and domestic water requirements.
Meter Management and Billing support
The contracting authority is Basildon Borough Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR).Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=1000436113
Total value (estimated)
- £1,922,375 excluding VAT
- £2,306,850 including VAT
Above the relevant threshold
Contract dates (estimated)
- 6 April 2026 to 6 April 2030
- Possible extension to 6 April 2031
- 5 years, 1 day
Description of possible extension:
a further one year made up of multiple or single extensions up to a maximum of one year,
Main procurement category
Services
Contract locations
- UKH3 - Essex
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Supply of Energy, Maintenance & Repair of the District Heating System. Maintenance of Lighting
Description
The production and supply of hot water to meet the demand. To maintain in good condition and repair the existing boiler house plant and associated heat distribution systems. Maintain the primary distribution circuits, temperature and quantity of hot water. Lighting support owner occupier and leaseholders in the provision of in dwelling servicing and advice.
Lot value (estimated)
- £1,250,000 excluding VAT
- £1,500,000 including VAT
CPV classifications
- 50324200 - Preventive maintenance services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Meter Management and Billing support
Description
Operate and maintain all Heat Meters and associated equipment.
•Measurement of consumption via quarterly meter readings.
•Support Basildon heating team in responding to enquiries from the raising of quarter billing in arrears.
Lot value (estimated)
- £672,375 excluding VAT
- £806,850 including VAT
CPV classifications
- 65500000 - Meter reading service
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Supply of Energy, Maintenance & Repair of the District Heating System. Maintenance of Lighting
Lot 2. Meter Management and Billing support
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
12 January 2026, 12:00pm
Submission address and any special instructions
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/Q24W53KC33
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 March 2026
Award criteria
Lot 1. Supply of Energy, Maintenance & Repair of the District Heating System. Maintenance of Lighting
| Name | Description | Type | Weighting |
|---|---|---|---|
| Criterion 2 | Method Statements |
Quality | 60% |
| Criterion 1 | SOR |
Price | 40% |
Lot 2. Meter Management and Billing support
| Name | Type | Weighting |
|---|---|---|
| Criterion 2 | Quality | 60% |
| Criterion 1 | Price | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Basildon Borough Council
- Public Procurement Organisation Number: PVJC-8287-HXYT
The Basildon Centre, St Martins Square
Basildon
SS14 1DL
United Kingdom
Region: UKH37 - Essex Thames Gateway
Organisation type: Public authority - sub-central government