Scope
Reference
B986
Description
Bridgend Council is procuring an updated conferencing system for its Council Chamber and Committee rooms. The essential aim of the new system will be the facilitation of effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The new system needs to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting and provide real time welsh translation
Total value (estimated)
- £400,000 excluding VAT
- £500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 16 February 2026 to 15 February 2031
- 5 years
Main procurement category
Goods
CPV classifications
- 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
Contract locations
- UKL17 - Bridgend and Neath Port Talbot
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
14 January 2026, 5:00pm
Tender submission deadline
19 January 2026, 12:00pm
Submission address and any special instructions
All tender documents are available on the tendering portal https://etenderwalesbravosolution.co.uk
ITT number 121970
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
5 February 2026
Award criteria
| Name | Description | Type |
|---|---|---|
| Lowest total price for all elements | Hardware: Screens, microphones, cameras, speakers, assistive listening equipment. Software: Licensing for a 5-year term. Training; Implementation and during the contract term. Installation: Works and... |
Price |
| Method Statement Questions and Presentation | Method Statement Questions and Presentation Details on the award criteria in the tender documents httpps://etenderwalesbravolsolution.co.uk |
Quality |
Weighting description
Most Advantageous Tender 60% Price 40% Quality.
Details on the award criteria in the tender documents - httpps://etenderwalesbravolsolution.co.uk
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Bridgend County Borough Council
- Public Procurement Organisation Number: PPQG-8216-YQLW
Bridgend County Borough Council
Bridgend
CF31 4WB
United Kingdom
Contact name: Jo Protheroe
Telephone: 01656 642518
Email: tenders@bridgend.gov.uk
Website: https://www.bridgend.gov.uk
Region: UKL17 - Bridgend and Neath Port Talbot
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales