Scope
Reference
DN773627
Description
Southend-on-Sea City Council are seeking to add additional suppliers to join the Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on-Sea.
The Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods.
The provision must be used to provide access to holiday activity programmes as follows:
- At least 4 hours for 4 days a week for 4 weeks the
Summer, and a week in Easter and a week at
Christmas
- Inclusive and accessible provision - Provision
offered to all Benefits related FSM children of
statutory school age in Southend-on-Sea.
The minimum standards for the delivery of high quality provision include healthy food (meeting the
school food standards) enriching activities, physical
activities, nutritional education, and for children to:
• Eat more healthily
• Be more active
• Take part in engaging and enriching activities
• Be safe and not isolated
• Have greater knowledge of health and nutrition
• Be more engaged with school and other services
• Have greater knowledge and awareness of the
holiday club provision
Further details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack
Suppliers are invited to view the documents and submit their tender to join the Framework and the second round will close at 12 Noon on Tuesday 3rd February 2026.
Please view the documents here:
https://procontract.due-north.com with the reference DN773627.
The contracting authority is Southend-on-Sea City Council and any Successor Body meaning one or more entities which assumes any of the Council's functions (as applicable) as a result of Local Government Reform (LGR). Such successor body or bodies may be, without limitation, a local authority, a combined county authority, a strategic authority or any other status determined pursuant to the Devolution and LGR Legislation.
Total value (estimated)
- £5,040,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 2 March 2026 to 30 November 2028
- Possible extension to 30 November 2031
- 5 years, 8 months, 30 days
Description of possible extension:
There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98000000 - Other community, social and personal services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Submission
Enquiry deadline
27 January 2026, 12:00pm
Tender submission deadline
3 February 2026, 12:00pm
Submission address and any special instructions
Website: https://procurement.southend.gov.uk/
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality - Technical Questionnaire responses | Quality | 100% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Southend-on-Sea City Council
- Public Procurement Organisation Number: PJDT-6566-GZNX
Civic Centre, Victoria Avenue, Southend On Sea, Essex
Southend-on-Sea
SS2 6FA
United Kingdom
Region: UKH31 - Southend-on-Sea
Organisation type: Public authority - sub-central government