Scope
Description
Buckinghamshire Council is looking to procure and implement a Project Portfolio Management (PPM) software system for managing the Corporate Project Management Office (PMO), the Capital PMO, and Service Improvement-led projects. The overarching aim of the project is to:
• Further improve the capabilities and capacity to deliver a streamlined and professional service with consistency in reporting and readily accessible, high-quality records.
• To create efficiencies in processes within Service Improvement, Corporate PMO and Capital PMO, and other areas if required.
• To improve project management related reporting capabilities across these teams.
• To improve corporate visibility across all current Income and Expenditure / PMO (and other areas if required) projects.
• To enable automated resource management capabilities and better-inform decision-making on resource allocations.
Contract dates (estimated)
- 1 June 2026 to 31 May 2030
- 4 years
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
- 48331000 - Project management software package
Engagement
Engagement deadline
22 December 2025
Engagement process description
Buckinghamshire Council is inviting suppliers to participate in this market engagement exercise by reviewing the scope outlined and submitting responses to the accompanying questionnaire. The purpose of this engagement is to gather market insight that will inform the design of the future Project Portfolio Management (PPM) System procurement.
To participate in this exercise, please complete the preliminary market engagement questionnaire via the Council's In-tend Portal here: https://in-tendhost.co.uk/buckinghamshire-council
1. This Request for Information and any related documents referred to have been prepared by the Council for the purpose of market engagement to gather information.
2. The Request for Information documents are intended only as a preliminary background explanation and are not intended to form the basis of any decision on whether to enter into any contractual relationship with the Council.
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
29 January 2026
Contracting authority
Buckinghamshire Council
- Public Procurement Organisation Number: PCLJ-2677-YQXD
The Gateway, Gatehouse Road
Aylesbury
HP198FF
United Kingdom
Region: UKJ13 - Buckinghamshire CC
Organisation type: Public authority - sub-central government