Scope
Description
Interested suppliers. Suppliers will be evaluated against the specific objectives of the new contract through the following stages:
Selection Stage and Shortlisting
Invitation to Tender (ITT) and Shortlisting for Presentation
Presentation of Proposal to the Authority
Reference Checking
The evaluation of the shortlisting process will be based on the information submitted by the bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring submissions invited to progress to the subsequent stage of the procurement process. Only those companies that are selected and formally notified will be invited to submit a response during the ITT stage.
Total value (estimated)
- £1,750,000 excluding VAT
- £2,100,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2029
- Possible extension to 31 August 2031
- 5 years
Description of possible extension:
Two x One Year (12 Months) Extensions
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKJ2 - Surrey, East and West Sussex
Lot 1. King Athelstan Primary School
Description
Catering Services at King Athelstan Primary School
Lot value (estimated)
- £875,000 excluding VAT
- £1,050,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Ellingham Primary School
Description
Catering Service at Ellingham Primary School
Lot value (estimated)
- £875,000 excluding VAT
- £1,050,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. King Athelstan Primary School
Lot 2. Ellingham Primary School
Small and medium-sized enterprises (SME)
Submission
Submission type
Requests to participate
Deadline for requests to participate
20 February 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 May 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Suppliers respond to a number of quality questions which are evaluated and scored against criteria as detailed in the Tender Documents. |
Quality | 70% |
| Price | Suppliers complete and return a financial submission which is evaluated and scored as detailed in the tender Documents. |
Price | 30% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Two schools are sharing the tendering cost. They can contract out Individually.
The evaluation of the shortlisting process will be based on the information submitted by the
bidding companies. A shortlist of suppliers will be compiled, with the 4 highest-scoring
submissions invited to progress to the subsequent stage of the procurement process.
Only those companies that are selected and formally notified will be invited to submit a
response during the ITT stage.
Documents
Associated tender documents
https://bidiful-teamportal.app
Please request tender documents from Dave Croshaw by emailing dave.croshaw@ace-advice.co.uk.
Contracting authorities
King Athelstan Primary School
- Public Procurement Organisation Number: PYXP-8446-RTVL
King Athelstan Primary School, Villiers Road
Kingston upon Thames
KT1 3AR
United Kingdom
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government
Ellingham Primary School
- UK Register of Learning Providers (UKPRN number): 102568
- Public Procurement Organisation Number: PZJR-8825-WWPM
Ellingham Road
Chessington
KT9 2JA
United Kingdom
Email: bursar@elp.rbksch.org
Website: http://www.ellingham.school
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
ACE Advice Limited
Summary of their role in this procurement: Catering Consultancy
- Companies House: 12873828
- Public Procurement Organisation Number: PBBX-5711-VBGM
20 Wenlock Road
London
N1 7GU
United Kingdom
Region: UKI41 - Hackney and Newham