Scope
Description
Direct Award of SAP Annual Support and Maintenance Renewal
This transparency notice is issued in accordance with the Procurement Act 2023 to inform the market of the contracting authority's intention to renew its annual SAP support and maintenance contract for it's existing SAP estate.
The authority currently relies on SAP ERP (Enterprise Resource Planning) platform as a core business-critical system. Continued SAP support and maintenance is required to secure uninterrupted support of critical business systems.
The authority has a 12 month renewal option, this notice reflects the renewal for the next 12-month period.
Contract 1. SAP Annual Renewal
Supplier
Contract value
- £2,286,398.04 excluding VAT
- £2,743,677.66 including VAT
Above the relevant threshold
Earliest date the contract will be signed
1 January 2026
Contract dates (estimated)
- 1 January 2026 to 31 December 2026
- Possible extension to 31 December 2027
- 2 years
Description of possible extension:
The authority is exercising a 12 month extension permitted under the renewal provisions in the original contract. The extension may be used to further renew SAP Support and Maintenance beyond the current period 1st January 2026 to 31st December 2026.
Main procurement category
Services
CPV classifications
- 72261000 - Software support services
Contract locations
- UKD - North West (England)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Special regime
Utilities
Direct award justification
Additional or repeat goods, services or works - extension or partial replacement
For the reasons detailed above, United Utilities intends to renew its SAP Support and Maintenance on the following basis:
The public contract concerns the supply of goods, services or works by the existing supplier, which are intended as an extension to or partial replacement of existing goods, services or works in circumstances where
a) a change in supplier would result in the contracting authority receiving goods, services or works that are different from or incompatible with the existing goods services or works; and
b) the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance.
Supplier
SAP (UK) LIMITED
- Companies House: 02152073
- Public Procurement Organisation Number: PRVG-5171-GJBZ
Clockhouse Place
Feltham
TW14 8HD
United Kingdom
Email: ukpublicsector@sap.com
Website: http://www.sap.com/uk
Region: UKI75 - Hounslow and Richmond upon Thames
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. SAP Annual Renewal
Contracting authority
UNITED UTILITIES WATER LIMITED
- Companies House: 02366678
- Public Procurement Organisation Number: PVVB-5589-BWHX
Haweswater House, Lingley Green Avenue
Great Sankey
WA5 3LP
United Kingdom
Region: UKD61 - Warrington
Organisation type: Private utility